Office Manager

1 week ago

Stevens Point, Wisconsin, United States Schultz Companies Full time

Schultz Property Management is looking for a kick-ass detail oriented office manager to organize and coordinate administration duties as well as assist with accounting related tasks. This role is essential to our continued exponential growth.

Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness. Office manager duties and responsibilities include assisting with accounts payable, opening and sending mail, scheduling meetings and appointments, making office supplies arrangements, greeting and accepting pay from tenants and providing general administrative support to our employees. Previous experience in accounting and/or office administrator roles are a plus. A successful office manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation with an emphasis in accounting related tasks.

Responsibilities

  • Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping
  • Assist with accounting related tasks - primarily accounts payable
  • Schedule meetings and appointments
  • Organize the office layout and order stationery and equipment
  • Maintain the office condition and arrange necessary repairs
  • Organize office operations and procedures
  • Ensure that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Manage office General and Administrative budget, ensure accurate and timely reporting
  • Provide general support to visitors
  • Assist in the onboarding process for new hires
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Plan in-house or off-site activities, like parties, celebrations and conferences

Skills

  • Proven experience as an office manager, front office manager or administrative assistant
  • Basic accounting knowledge
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Hands on experience with office machines (e.g. fax machines and printers)
  • Familiarity with email scheduling tools, like Gmail & google meet
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • High School degree; additional qualification as an administrative assistant or secretary will be a plus

Job Type: Full-time

Pay: $ $19.00 per hour

Expected hours: 40 per week

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Paid time off
  • Vision insurance

Application Question(s):

  • What is your desired starting salary? (this is a required question to obtain an interview)
  • What makes you awesome? (this is a required question to obtain an interview)

Education:

  • High school or equivalent (Preferred)

Experience:

  • Office management: 1 year (Preferred)
  • Accounting: 1 year (Preferred)

Work Location: In person

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