Unit Secretary
2 weeks ago
Under the general supervision of the Nurse Manager, performs a variety of clerical and administrative support duties. Coordinates and documents flow of patient activity and information from admission into the unit, through discharge, or transfer from the unit.
Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another.
In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include:
Instill Trust and Value Differences
Patient and Community Focus and Collaborate
RESPONSIBILITIES:
Communicates clearly, concisely, and expeditiously with unit, other hospital staff, physicians, patients and visitors. Greets patients and visitors in professional, courteous, and helpful manner. Recognizes consumer dissatisfaction and intervenes to correct, or refer to appropriate person. Identifies and reports unauthorized personnel.Answers the telephone in a timely and courteous manner. Receives, records, and communicates messages accurately. Transfers telephone calls, and pages staff accurately. Answers patients' call buttons and pages appropriate staff person to respond; does follow-up pages on unanswered pages.Enters and edits all patient information into computer, including height and weight, isolation status, patient type, patient activity, and charge entries. Practices in accordance with all Physician Order Management policies and procedures. Follows all clinical informatics downtime procedures for entering data into patient's electronic profile. Obtains missing patient data from other units or outside facilities, as needed. Maintains the integrity of the medical record. Completes Medical Record Review Checklist daily and upon checklist. Orders and maintains appropriate forms, dietary supplies, educational materials and office supplies for the unit. Maintains order and cleanliness at desk area. Follows up on status of purchase requisitions. Anticipates storeroom supply needs before evening and night shift. Secretary ensures dietary orders are current every AM between 3a and 4a. Provides management of automatically prepared reports including but not limited to, GENESIS, Glumeter, and rounds reports. Work with nursing staff and case managers to enter discharge disposition and destinations into computer, fax necessary paperwork to external agencies and prepare all necessary paperwork for patients discharged to rehabilitation centers or nursing homes. Assists the nurse manager in monitoring maintenance of staff educational records and compliance with mandatory tests/training/certifications/ and annual health screenings such as PPD and fit testing. Completes weekly staff projections for the nursing unit. Completes unit secretary schedule ensuring even distribution of secretarial resources, as assigned. Participates in unit staff meetings and records minutes. Assists in maintenance of posted communications on unit and with memorandums to staff. Update policy manuals as required. Provides support for the unit in achievement of hospital and unit quality indicators. Assist with distribution and collection of quality audits and complies with unit processes for indicator data collection. Conducts Environment of Care Rounds monthly, reports findings, and follows through with work orders/ phone calls/faxes to appropriate departments for resolution of issues. Resolves those issues that can be taken care of at a unit level.Appropriately enters patient charges to generate appropriate revenue for the unit. Reviews and reconciles these charges daily and reports variances to the manager. General filing, copying, faxing, other clerical and administrative support duties as requested.
MINIMUM QUALIFICATIONS:
BASIC KNOWLEDGE:Equivalent to a high school diploma. Computer skill level proficient to enter and maintain patient data and print required reports. Knowledge of medical terminology preferred. Ability to organize, prioritize, and perform multiple tasks expeditiously. Speaks, reads, and writes English clearly.EXPERIENCEix months' clerical experience in health care environment strongly preferred.WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS: Sits, stands and walks intermittently throughout the day. Exposed to patient care environment. May be required to lift up to 20 pounds. SUPERVISORY RESPONSIBILITY:None.
Pay Range:
$17.69-$27.90EEO Statement:
Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.
Location:
The Miriam Hospital - 164 Summit Ave Providence, Rhode Island 02906Work Type:
7am-330pm, 4 shifts one week and 5 shifts the next, every other weekend and holidayWork Shift:
DayDaily Hours:
8 hoursDriving Required:
No-
Unit Secretary
2 days ago
Providence, Rhode Island, United States Brown Medicine Full time $18 - $28SUMMARY:Under the general supervision of the Nurse Manager, performs a variety of clerical and administrative support duties. Coordinates and documents flow of patient activity and information from admission into the unit, through discharge, or transfer from the unit. Brown University Health employees are expected to successfully role model the...
-
Unit Secretary 3B
2 weeks ago
Providence, Rhode Island, United States Brown University Health Full time $70,000 - $90,000 per yearSUMMARY: Under the general supervision of the Nurse Manager, performs a variety of clerical and administrative support duties. Coordinates and documents flow of patient activity and information from admission into the unit, through discharge, or transfer from the unit. Brown University Health employees are expected to successfully role model the...
-
Unit Secretary NICU 32N
1 day ago
Providence, Rhode Island, United States Women & Infants Hospital Full timeJob Summary: The Unit Secretary assists with the day-to-day operation of various clinical areas of the Hospital. The incumbent retrieves/orders data from computer system, maintains patient charts and records, and processes forms and paperwork for unit. Facilitates the flow of information between physicians, nursing staff and others concerning patient care,...
-
Administrative Assistant II
3 days ago
Providence, Rhode Island, United States ACSC Management Services Full timeJob SummaryThis position provides a wide variety of clerical and administrative support to staff of assigned department and/or management. Performs secretarial and clerical duties within established guidelines. May answer incoming telephone calls, prepare a variety of correspondence and reports, maintain office supplies, perform file/record maintenance, and...
-
Nursing Resource Scheduler
7 days ago
Providence, Rhode Island, United States Brown University Health Full timeSUMMARY: Reporting to the Manager of Administration Operations for the Nursing Resource Center, the Nursing Resource Inpatient Schedulermanages all aspects of staffing, scheduling and payroll for all levels of staff in the nursing department. Organizes and prepares monthly schedules according to budget for patient volume, identifying department-wide and unit...
-
ED Patient Care Tech I
22 hours ago
Providence, Rhode Island, United States Brown Medicine Full timeSUMMARY:Reports to the Clinical Manager and under the general direction and supervision of the professional staff, assists in providing care to Emergency Department patients and their families from arrival to departure. Performs a variety of clerical and patient care assistive duties as a member of the Health Care Team.Brown University Health employees are...
-
Radiology Tech Assistant
3 days ago
Providence, Rhode Island, United States Brown Medicine Full time $21SUMMARY:Under the general supervision of the Lead Technologist or Manager Medical Imaging and in accordance with established policies and procedures, transports patients requiring radiographic procedures, works directly with imaging technologist and radiologists to facilitate and help assure high-quality imaging services to patients. Exercises critical...
-
Radiology Tech Assistant
3 days ago
Providence, Rhode Island, United States Brown Medicine Full time $21SUMMARY:Under the general supervision of the Lead Technologist or Manager Medical Imaging and in accordance with established policies and procedures, transports patients requiring radiographic procedures, works directly with imaging technologist and radiologists to facilitate and help assure high-quality imaging services to patients. Exercises critical...
-
Radiology Tech Assistant
6 days ago
Providence, Rhode Island, United States Brown University Health Full timeSUMMARY: Under the general supervision of the Lead Technologist or Manager Medical Imaging and in accordance with established policies and procedures, transports patients requiring radiographic procedures, works directly with imaging technologist and radiologists to facilitate and help assure high-quality imaging services to patients. Exercises critical...
-
Secretary, Unit
4 days ago
North Providence, United States Rhode Island Staffing Full timeJob PostingSummary: Performs a variety of clerical duties in connection with preparing, compiling and maintaining patient and hospital records in nursing service unit. Coordinates activities in unit such as scheduling patients tests as ordered by physician. Performs other clerical and accommodative services to assist the nursing staff. Transcribes physicians...
-
Unit Secretary Partial Hospital FT Days
2 days ago
Providence, United States Butler Hospital Full timeButler Hospital is seeking a Unit Secretary for our first floor Adult Partial Program to support our growing team! Responsibilities: Observing all general hospital and departmental policies, guiding principles, rules and regulations. Maintaining patient charts and electronic medical record for admissions, transfers and discharges. Working within electronic...
-
Unit Secretary
6 days ago
Providence, United States LifeSpan Full timeSummary: Coordinates the flow of patient activity and information on the unit/clinic based on currently approved policies and procedures recognized by the Hospital. Functions as a member of the Health Care Team under the direction of Clinical Manager or designee to perform a variety of clerical duties. The Unit Secretary is responsible for good interpersonal...
-
Unit Secretary Butler Per Diem
3 days ago
Providence, RI, United States Butler Hospital Full timeButler Hospital is seeking Per Diem Unit Secretaries for our Partial Hospital and Intensive Outpatient Programs (ambulatory programs). Responsibilities: Providing coverage for our regularly staffed unit secretaries. Observing all general hospital and departmental policies, guiding principles, rules and regulations. Maintaining patient charts and electronic...
-
Unit Secretary Butler Per Diem
6 days ago
Providence, RI, United States Butler Hospital Full timeButler Hospital is seeking Per Diem Unit Secretaries for our Partial Hospital and Intensive Outpatient Programs (ambulatory programs). Responsibilities: Providing coverage for our regularly staffed unit secretaries. Observing all general hospital and departmental policies, guiding principles, rules and regulations. Maintaining patient charts and electronic...
-
Unit Secretary ED 40N
4 days ago
Providence, United States Women & Infants Hospital Full timeJob Summary: The Unit Secretary assists with the day-to-day operation of various clinical areas of the Hospital. The incumbent retrieves/orders data from computer system, maintains patient charts and records, and processes forms and paperwork for unit. Facilitates the flow of information between physicians, nursing staff and others concerning patient care,...
-
Unit Secretary NICU 32N
2 weeks ago
Providence, United States Women & Infants Hospital Full timeJob Summary: The Unit Secretary assists with the day-to-day operation of various clinical areas of the Hospital. The incumbent retrieves/orders data from computer system, maintains patient charts and records, and processes forms and paperwork for unit. Facilitates the flow of information between physicians, nursing staff and others concerning patient care,...
-
Unit Secretary MBU 6TH FL PP MB 24N
23 hours ago
Providence, United States Women & Infants Hospital Full timeJob Summary: The Unit Secretary assists with the day-to-day operation of various clinical areas of the Hospital. The incumbent retrieves/orders data from computer system, maintains patient charts and records, and processes forms and paperwork for unit. Facilitates the flow of information between physicians, nursing staff and others concerning patient care,...
-
Unit Secretary Per Diem
1 week ago
Providence, United States Butler Hospital Full timeJob Summary: The major responsibility is to perform clerical duties on a nursing or clinical unit. He/She will follow confidentiality expectations. They will facilitate an atmosphere of cooperation by being professional, pleasant, and helpful to the staff, patients, and families. Observe all general hospital and departmental policies, guiding principles,...
-
Unit Secretary Per Diem
3 days ago
Providence, RI, United States Butler Hospital Full timeJob Summary: The major responsibility is to perform clerical duties on a nursing or clinical unit. He/She will follow confidentiality expectations. They will facilitate an atmosphere of cooperation by being professional, pleasant, and helpful to the staff, patients, and families. Observe all general hospital and departmental policies, guiding principles,...