Legal Administrator

21 hours ago

Little Rock, Arkansas, United States Tracy Law, PLLC Full time

Legal Administrator (Insurance Defense/Transportation Defense)

Location: Little Rock, Arkansas

Employment Type: Full-time | On-site Preferred

About Us

We are a small, focused civil defense law firm in Little Rock. We value initiative, reliability, and crisp organization. Our office runs on a paperless workflow, and we rely on efficient systems and proactive communication to support litigation deadlines and client service.

Position Summary

We are seeking a seasoned Legal Administrator to oversee day-to-day office operations and provide hands-on secretarial/admin support to attorneys. The ideal candidate thrives in a small firm environment, excels at calendar control and process management, and is highly technology savvy in a paperless setting.

Key Responsibilities

  • Office & Operations Management:
  • Manage office procedures, vendors, records, invoicing, receipts, client development efforts; maintain paperless file systems and organizational standards.
  • Develop and refine administrative workflows, checklists, and templates to streamline operations.
  • Calendar & Deadline Control.
  • Maintain attorney and firm calendars; schedule hearings, depositions, client meetings; track litigation deadlines and reminders.
  • Legal/Secretarial Support:
  • Draft, format, proof and send correspondence, pleadings, discovery, and routine court filings.
  • Open/close matters, organize case files, and assist with e-filing in Arkansas state and federal courts.
  • Answer phones, route communications, manage mail (electronic), and support client intake.
  • Technology & Paperless Workflow:
  • Use cloud-based document management, calendaring, and practice tools; scan/index documents; ensure consistent digital naming and folder structures.
  • Troubleshoot routine tech issues; liaise with IT/vendor support when necessary.
  • Billing & Administrative Coordination (as needed):
  • Assist with time entry, pre-bills, and expense tracking; maintain matter-level administrative data and reporting.

Required Qualifications

  • 3-5 years
     of experience in a legal administrator, office manager, or senior legal assistant/secretarial role (law firm experience strongly preferred).
  • Demonstrated 
    organizational excellence
    , accuracy, and follow-through in a deadline-driven environment.
  • Strong 
    initiative
    —able to anticipate needs, improve processes, and work independently with minimal supervision.
  • Proven 
    calendar management
     skills for litigation matters and team scheduling.
  • Hands-on 
    office management
     experience (vendors, supplies, procedures, file systems).
  • Highly technology savvy
     and comfortable in a 
    paperless office
    : document management, PDF tools, scanning/indexing, shared drives, and cloud applications.
  • Advanced proficiency with 
    Microsoft 365
     (Word, Outlook, Excel, Teams/SharePoint) and PDF/e-filing tools.
  • Excellent written and verbal communication; professional client service.

Preferred (Not Required)

  • Insurance defense or civil litigation experience.
  • Familiarity with Arkansas e-filing, local rules, and court procedures.
  • Experience with practice management/billing software (e.g., Clio, PracticePanther, TimeSolv, or similar).

Compensation & Benefits

Competitive salary commensurate with experience, plus benefits.

How to Apply

Please email your resume, short cover letter highlighting relevant experience to 

 with subject line: Legal Administrator – Little Rock.

Applications will be reviewed on a rolling basis.

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