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Program Coordinator
2 weeks ago
REPORTS TO HEALTHY START
Job Summary:
The Program Coordinator provides a high level of support, coordination, and implementation of program deliverables. The incumbent is responsible for a variety of tasks including, but not limited to, assisting with report writing, coordinating, and conducting project activities, data collection, and fostering relationships with program stakeholders.
Essential Functions:
- Coordinate and conduct project activities with program staff, community members and other key stakeholders.
- Provide training, technical assistance and implementation of program initiatives.
- Coordinate and aid in writing a variety of reports including, but not limited to, progress reports, annual reports, and internal reports.
- Assist in conducting evaluation, data collection and facilitation of programming at participating sites.
- Foster relationships with stakeholders to strengthen program collaborations and partnerships.
- Create and/or oversee the creation of promotional/marketing materials including, but not limited to, brochures, flyers, and newsletters.
- Coordinate and aid in the facilitation of conference calls, meetings, and other program events.
- Ensure formal agreements, contracts, invoices, and purchase requests follow proper channels and are in accordance with the funding agency and GPTLHB policies/procedures.
- Maintain accurate and complete program files.
- Assist with administrative functions as needed including, but not limited to, maintaining the program budget; travel arrangements; expenses and logistics for trainings and meetings; maintaining inventory for program equipment and materials, recording and transcribing meeting minutes; and obtaining quotes and supplies for program related activities.
Requirements
Exemplify excellent customer service with tribal stakeholders, health board colleagues, program partners, service recipients, visitors, and guests.Foster a work environment of wellness, courtesy, friendliness, helpfulness, and respect.Relate well and work collaboratively with coworkers and all levels of staff in a professional manner.Familiarity and/or experience working with American Indian populations and respect for and knowledge of traditional, cultural, and spiritual practices of diverse American Indian communities, as well as an ability to work with other culturally and ethnically diverse populations. Consistently demonstrate respect for and acceptance of differing capabilities, cultures, gender, age, sexual orientation and/or personalities. Maintain and ensure organizational privacy and confidentiality.Must be able to handle crisis and tolerate stress professionally.Must be self-directed and take proactive initiative to assist others.Possess the ability to resolve issues with other departments and coworkers without direct supervision. Able to exercise flexibility to alter plans/routines when situations require and continue to perform without projecting stress/frustration that would adversely affect the work environment.Ability to maintain a flexible work schedule, including evenings, weekends and overnight or extended travel as necessary.Ability to effectively present information in one-on-one and small group situations to community members, consumers, and other employees of the organization.Proficiency with computer programs (Word, Excel, PowerPoint) and other Internet technologies.Valid driver's license must be kept current, and certificates, credentials or licenses must be kept current and consistent with regulations required by applicable federal, state and/or grant regulations.Ability to promote an alcohol-, tobacco- and drug-free lifestyle.Embrace modes of appearance and attire that reflect a professional presence.Adhere to GPTLHB policies and procedures.Education/Experience/Certificates/Credentials
Bachelor's degree and one (1) year of experience, or associate's degree and three (3) years' experience, or high school diploma or GED and five (5) years of progressively responsible experience. Must successfully pass a criminal and background check, and a pre-employment drug screen.The GPTLHB is a tribal organization which follows tribal preference laws. It is our policy to give preference to qualified Indian/Tribal candidates over qualified non-native candidates in hiring decisions, if all other qualifications are equal.
Employment is contingent upon the outcome of all required criminal background checks.
Compliance with our Employee Health Procedure is a condition of employment. You are required to agree that you will comply with all job-related employee health screening and immunizations prior to your first day of employment. Jobs require that you have documentation that you have completed the following immunizations prior to your first day of employment: MMR (Measles, Mumps and Rubella, Varicella (Chicken Pox), Hepatitis B, Influenza, T-dap (Tetanus - Diphtheria - Pertussis), and COVID-19 vaccination is required.
