Documentation Control Specialist

2 days ago

Oklahoma City, Oklahoma, United States Redbud Partners, LLC Full time $33,000 - $68,000 per year

Title: Documentation Control Specialist

Position Summary:

The Contractor is responsible for the collection and organization of all projects related documents as they are developed. Daily communication with the field personnel will be required to remain up to date on current field activities and the documentation required to be developed and stored in the job book.

Essential Functions:

  • Effectively interface with field personnel to ensure compliance with book developments practices
  • Print and distribute documents as needed
  • Retrieve, scan, upload, and file documents according to company procedure
  • Review and update documents for maintenance and quality control
  • Provide guidance on document control processes to ensure they are understood and properly performed
  • Monitor a document's lifecycle as it progresses through each stage, from creation to archival
  • Audit incoming documentation for quality checks to ensure compliance with company requirements
  • Keep appropriate personnel updated on new document versions and how to obtain access
  • Develops templates for common document types
  • Maintain confidentiality regarding sensitive documents
  • Establish and maintain record retention timelines
  • Final job book quality control and creation
  • On-site field work as required and necessary
  • Other duties as assigned

Competency Statements:

  • Strong understanding of document control procedures, standards and best practices
  • Competent in Microsoft Word and Excel
  • Knowledgeable in Adobe Acrobat (PDF) advanced features and workflows
  • Familiar with document management software, including AutoDesk and SharePoint
  • Excellent organization skills with a keen eye for detail
  • Effective communication and interpersonal abilities to work with cross-functional, fast-paced teams
  • Ability to prioritize tasks, manage time efficiently, and meet deadlines
  • Familiar with relevant industry regulations and compliance standards
  • Discretion in handling sensitive and confidential information

Position Type and Expected Hours of Work

This is a contract position with typical working hours of Monday through Friday, 9:00 a.m. to 5:00 p.m. Hours and work shift may change in accordance with business needs. Light travel when necessary.

Required Education, Experience, and Skills

Education: High School Diploma

Experience: Minimum of 2 years of oil and gas experience specializing in document control and material management. Construction experience is a plus.

Computer Skills: Microsoft Word, Excel and proficiency in inventory and RFP management software

Job Type: Contract

Pay: $33.00 per hour

Expected hours: 40 per week

Work Location: In person

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