Billing Specialist

JOB SUMMARY

The Billing Specialist provides billing services to a large number of companies, primarily on government contracts, with an extremely high volume of data.

ESSENTIAL FUNCTIONS

• Read and understand complex government and commercial contracts with assistance from Billing Lead or Billing Supervisor.
• Assist with creation and/or maintenance of contract funding and billing logs to include balancing them.
• Create and maintain electric and hardcopy (if required) billing files.
• Analyze open billing detail to ensure accuracy and reasonableness of expenses before invoice is processed.
• Prepare and send out accurate invoices with required back-up in a timely manner. Back-up may include Excel workbooks, timesheets, and accounts payable invoices. Enter invoices into Wide Area Workflow (WAWF) or utilize other customer-designated submittal method.
• Interact with accountants and project managers on matters that relate to the billing process.
• Follow-up on needed adjustments for unbilled expenses.
• Assist with reconciliation of unbilled receivables.
• Verify billing accounts against accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Identify and resolve billing discrepancies and issues with assistance from Billing Lead or Billing Supervisor. Make recommendations for resolution of issues to the Billing Lead or Billing Supervisor.
• Generate and interpret accounts receivable aging reports with assistance from Billing Lead or Billing Supervisor.
• Follow-up and document efforts to collect past-due receivables utilizing the Accounts Receivable Collection and Write-off Forms.
• Assist with obtaining invoices and back-up for DCAA or internal audits.
• Assist Billing Lead in documenting contract-specific billing procedures using the Billing Processes Template.
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This position does not have supervisory responsibilities.

KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge of billing terminology. 
• Experience in billing fixed price, cost plus, and time and materials projects. 
• Experience billing commercial and government contracts preferred.
• Experience billing in WAWF and/or other billing systems used by commercial and government entities preferred.
• Ability to process a high volume of data with high level of accuracy.
• Ability to prioritize, multitask and meet multiple deadlines.
• Solid understanding of basic accounting principles, fair credit practices and collections regulations.
• Ability to calculate, post and manage accounting figures and financial records.
• Ability to professionally and effectively communicate with employees, business partners, and clients via written and verbal communication methods.
• Knowledge and skills in computerized accounting systems and knowledge of company-specific software. Proficiency in standard computer software, application programs and e-mail. Typing 45 wpm and 10-key by touch. 
• Ability to visualize, articulate, and solve complex problems and concepts, and make decisions based on available information. Ability to use judgment and discretion.
• Ability to handle stressful situations and effectively plan and organize duties to meet deadlines.

MINIMUM QUALIFICATIONS

• High School diploma or GED equivalent.
• Associate degree or equivalent from two-year college or technical school preferred.
• Minimum of one year billing experience and/or training; or,
• Equivalent combination of education and accounting experience.
• Exposure to government contracts preferred.
• Deltek Costpoint or other integrated software experience preferred.
• Ability to pass a drug, background, reference, and credit check.

WORKING CONDITIONS

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The noise level in the work environment is moderate. Work may require occasional weekend and/or evening work.

PHYSICAL/VISUAL/MENTAL/ENVIRONMENTAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.