Senior Loan Documentation Specialist

SUMMARY

The Senior Loan Documentation Specialist is responsible for preparing loan documentation for highly complex loans in accordance with the loan approval. Ensure that the documents requested comply with Company policy and that the document request package and/or executed document package are complete to minimize the risk of loss to the Company.  Ensure the timely disposition and control of legal documentation, collateral and documentation records in a manner that complies with Company policy and minimizes the risk of loss to the company.  Maintain the integrity of all information related to the documentation process for privacy, reporting and audit purposes.

Additional responsibilities are to review loan document requests for completeness and accuracy to prevent costly revisions and negative customer impact. Assure that the correct types of documents are prepared for the type of loan approved and that the approval level complies with the credit authority matrix. The borrower/guarantor entity documents match the approved credit risk document to ensure that the legally binding loan documents are addressed to the proper borrower/guarantor. The loan terms and conditions are properly captured in the document to clearly communicate the customer's obligation to the Company. Review the collateral, as appropriate for the loan type. Third party fees are accurately described to ensure that costs are recouped by the Company.

Ensures compliance with established Company policies and procedures.  Demonstrates knowledge of, adherence to, monitoring and responsibility for compliance with state and federal regulations and laws as they pertain to this position including but not limited to the following: Regulation Z (Truth in Lending Act), Regulation B (Equal Credit Opportunity Act), Home Mortgage Disclosure Act, Real Estate Settlement Procedures Act, Fair Credit Reporting Act, Bank Secrecy Act in conjunction with the USA PATRIOT Act, Anti-Money Laundering and Customer Information Program, Right to Financial Privacy Act (state and federal) and Community Reinvestment Act.

REQUIRED DUTIES

1.    Reviews loan document requests for completeness and spelling and grammatical accuracy to prevent costly revisions and negative customer impact. 

2.    Ensures the correct types of documents are prepared in accordance with the loan approved and the approval level complies with the credit authority matrix.

3.    Ensures the borrower/guarantor entity documents match the approved credit risk document to ensure that the legally binding loan documents are addressed to the proper borrower/guarantor.

4.    Reviews the loan terms and conditions are properly captured in the document to clearly communicate the customer's obligation to the bank.

5.    Ensures collateral is perfected in accordance with the credit approval collateral (i.e. deed of trust UCC financing statement, certification of titles, and assignment of life insurance.

6.    Prepares escrow and title closing instructions.

7.    Coordinates with title companies and escrow companies to ensure timely real estate transaction closing.

8.    Reviews preliminary title reports, escrow documents & UCC pre-searches to identify if there are any outstanding taxes, liens, judgements, etc. 

9.    Responsible for loan documentation preparation for highly complex loans; monitors compliance with state and federal laws and regulations and the Company's lending policies and procedures.

10.    Obtains and follow-up on post-closing supporting documents.

11.    Performs credit and public record information searches.

12.    Responsible for assisting, training and reviewing works of less experience loan documentation specialist 

13.    Maintains updated information in all necessary tracking systems to ensure that accurate statuses are communicated to internal parties and that all pending items are resolved in a timely manner.

14.    Prepares moderately to highly complex complete loan documents and ensures the timely completion of all loan documentation requests.

15.    Provide backup and assistance to the department, as necessary.

16.    Treats people with respect; keeps commitments; inspires the trust of others; works ethically and with integrity; upholds organizational values; accepts responsibility for own actions.

17.    Demonstrates knowledge of and adherence to EEO policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes working environment free of harassment of any type; builds a diverse workforce and supports affirmative action. 

18.    Follows policies and procedures; completes tasks correctly and on time; supports the company's goals and values.

19.    Performs the position safely, without endangering the health or safety to themselves or others and will be expected to report potentially unsafe conditions.  The employee shall comply with occupational safety and health standards and all rules, regulations and orders issued pursuant to the OSHA Act of 1970, which are applicable to one's own actions and conduct.

20.    Performs duties specific to the position and other functions as assigned.

MINIMUM REQUIREMENTS

These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this position.  The requirements listed below are representative of the knowledge, skill and/or ability required to perform the position in a satisfactory manner.  Individual abilities may result in some deviation from these guidelines.

•    High School Diploma or a minimum of 10+ years of related experience and/or training; Bachelor's degree preferred.  Work related experience should consist of loan servicing background.  Educational experience, through in-house training sessions, formal school or financial industry related curriculum, should be business or financial industry related:

o    Commercial (including revolving/non-revolving lines of credit, term loans, construction loans, documentary/standby letters of credit, SBA/government guaranteed loans), consumer and real estate loan documentation preparation

•    Proficient understanding of all documents required for all borrowing entities and ability to assess if the legal documents drawn cover all necessary terms and conditions appropriate for the approved credit product

•    Proficient in D+H LaserPro Documentation preparation software.

•    Experience with Fiserv loan accounting system is a plus.

•    Knowledge of commercial, consumer, SBA, trade finance and real estate loan documentation requirements

•    Intermediate skills in computer terminal and personal computer operation, mainframe computer system, word processing, typing and spreadsheet software programs to meet the needs of the position.

•    Intermediate math skills; ability to calculate interest, commissions, proportions, and percentages; balance accounts; add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals; locate routine mathematical errors; compute rate, ratio and percent, including the drafting and interpretation of bar graphs.

•    Exceptional verbal, written and interpersonal communication skills, with the ability to apply common sense to carry out instructions and instruct others, train personnel, write reports, correspondence and procedures, and speak clearly to customers and employees.

•    Ability to deal with complex problems involving multiple facets and variables in non-standardized situations.

•    Ability to work with no supervision while performing duties.

Pay $52,000 - $76,000 per year. The salary reflects the full, reasonably expected salary range for this position. Salary is based on the candidate's current experience, education, skills, and abilities related to the position. Successful candidates may be eligible for bonus, stock, commissions, and incentives at the Company's sole discretion. We offer a comprehensive benefits package, which vary depending on the position ultimately offered.  All employees are offered paid sick time off.  Depending on the position offered, benefits packages may include vacation leave; paid holidays; medical, dental, vision, life and disability insurance packages for employees and dependents; various other voluntary benefit offers, and optional retirement accounts.

We are an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity, gender expression, genetic information, or military or Veteran status, or any other characteristic protected by law.

The application window for this position is expected to close on March 24, 2026.