Field Office Manager

Job Description
Position Summary:
The Field Office Manager plays a critical role in supporting construction operations by managing administrative and office functions on-site. Reporting to the Field Office Manager Director, this position works closely with the Project Superintendent, Project Manager, and subcontractors to ensure seamless project execution. The Field Office Manager is an integral member of the team driving efficiency, organization, and communication that significantly impact the project's success. By maintaining accurate documentation, coordinating logistics, and supporting the operations team, this role helps keep projects on track and running smoothly. To support Hoffman's dedication to its people t his position is fully on site.

Essential Responsibilities

• Manage security badging systems including background checks, issuing badges, and maintaining the badging database.
• Process monthly subcontract billings and all material invoices for the project.
• Track drug testing and safety orientation paperwork.
• Develop and maintain files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms, etc.
• Type the project daily diaries, meeting minutes, and other assignments.
• Maintain job site server correspondence.
• Maintain office supplies needed for the job.
• Tracking and submitting hourly payroll to our Craft Payroll department.
• Perform responsibilities above as well as any other special projects in line with position expectations (i.e., employee lunches, running errands, etc.).

Qualifications
Position Related Skills

• Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, Power Point and Teams), and have a general understanding of working within a computer network.
• Working knowledge in JDE version A9.1 preferred.
• Working knowledge in Procore or Prolog preferred.
• Working knowledge of LCP Tracker preferred (certified payroll reporting).
• Working knowledge of The City of Portland Workforce Training program is a plus.
• Ability to work well and maintain a cooperative attitude through high-pressure situations.
• Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
• Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.
• Ability to work well in a large professional setting. Patience and professionalism are essential.
• Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.

Professional Experience and Education

• One (1) year of Accounting or Payroll, or similar experience required.
• At least one (1) year of accounting and office management experience in the construction, engineering or architectural (or related) field required.
• High School Diploma or GED required.

Physical And Metal Requirements

• Standing/Walking/Sitting: workday is combination of standing, walking and sitting.
• Must be able to climb stairs: 5% of day.
• Hands/Arms: constant use of hands/fingers for mouse/keyboard/computer use.
• Sight: visual acuity in near, mid and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.
• Hearing: sufficient to hear conversational levels in person and over the telephone.
• Speech: sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone.
• Bending/Twisting: minimal.
• Kneeling/Crouching/Crawling: minimal.
• Constant mental alertness, accuracy, and attention to detail required.
• Must be able to work independently, make decisions, and follow through on all assignments.
• Must use creativity, independent judgment, and organizational and problem-solving skills to determine best method to accomplish desired results.
• Must be able to plan and organize work.
• Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction-related documentation and communicate with coworkers.

Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test.

Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.

This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.

About Us
Hoffman is building a diverse company, and we welcome all candidates to apply.

Headquartered in the Pacific Northwest, the Hoffman Construction name is synonymous with some of the most iconic projects in the region like the Portland International Airport, the Space Needle Century Project, MoPOP, Seattle Central Library, Colman Dock, Randall Children's Hospital, and the University of Oregon's Hayward Field.

Our company has been in business for almost a century, but we're not stuck in the past. We encourage innovation, and we welcome diversity.

Hoffman is employee-owned, which means employee owners have a stake in the company's long term success, and it means you have the freedom and independence to solve challenges without bureaucratic second-guessing.

You'll earn highly competitive pay, get professional skills training and enjoy benefits like free primary healthcare for you and your family through our dedicated healthcare clinics, health insurance, paid time off, a generous retirement program and a culture of inclusion and acceptance.

The people who work here take pride in their work, support each other and drive our commitment to exceptional construction, from urban high-rise towers, educational buildings, museums and libraries to advanced technology, industrial manufacturing facilities, water treatment plants, healthcare facilities and more.

Hoffman is a place where you can feel like you belong. Many of our employees have been here for 20+ years. They often join us straight out of college or apprenticeships and grow their entire careers here.

We're looking for people with a wide range of talents in positions from the jobsite to our corporate offices. Explore our website , and, if you like what you see, apply today.