Data Privacy Programs Coordinator

Data Privacy Programs Coordinator

LOCATION: Northern Virginia/Richmond, VA area preferred; Remote considered for highly qualified candidates

TYPE: Part-Time hours per week) to begin, and to mature into a full-time role, or full-time for a qualified candidate.

REPORTS TO: President and Data Protection Officer

ABOUT ACHIEVED COMPLIANCE

Achieved Compliance is a global data privacy and protection consultancy serving businesses of all sizes with expert guidance on GDPR, international privacy laws, and regulatory compliance. With offices in Northern Virginia, Richmond, and through our affiliates in the United Kingdom and the E.U., Achieved provides comprehensive privacy solutions that empower organizations to establish accountability-based data governance.

We act as registered Data Protection Officers (DPOs) in approximately 50 jurisdictions worldwide—from Australia to Zimbabwe—providing on-the-ground representation and expert privacy management for our clients. Our specialty is serving the life sciences and health research sectors, as well as the industries that support them, including clinical trial organizations, academic medical centers, pharmaceutical companies, and healthcare technology providers.

As an IAPP Silver Partner, our team combines deep technical expertise with practical, business-focused solutions.

ABOUT THE ROLE

We are seeking a highly organized and detail-oriented Data Privacy Programs Coordinator to join our team and support our growing privacy compliance practice. This unique role combines substantive privacy project work with client coordination and administrative support, offering an excellent opportunity for someone interested in building a career in the rapidly expanding field of data privacy and protection.

The ideal candidate will be comfortable working across both strategic privacy projects and day-to-day operational tasks, with strong technical skills and the ability to learn complex regulatory concepts. You will work directly with our privacy professionals and our clients, gaining hands-on experience with real-world privacy programs across multiple industries and jurisdictions.

Location Note: We prefer candidates in the Northern Virginia or Richmond area who can come into our Richmond office periodically for initial training and team collaboration. However, we will consider remote arrangements for highly qualified candidates who demonstrate exceptional technical skills and self-direction.

CORE RESPONSIBILITIESSubstantive Privacy Projects (50% of role)

Conduct data mapping exercises using established templates to identify data flows and processing activities across client organizations

Complete and maintain mandatory records in compliance with GDPR and other global privacy frameworks

Build and maintain an Airtable database tracking privacy laws and regulations across approximately 50 jurisdictions worldwide

Research privacy requirements for specific jurisdictions and document findings for client deliverables

Assist with privacy impact assessments and vendor risk assessments for life sciences clients

Support preparation of privacy notices, policies, and documentation for DPO registration

Track regulatory changes and updates affecting clients across multiple jurisdictions

Project Management & Client Support (25% of role)

Coordinate and track multiple client projects simultaneously across different jurisdictions and industry sectors

Create and distribute client proposals, engagement materials, and project documentation

Manage project timelines, deliverables, and status updates for privacy compliance initiatives

Design and deploy client surveys and data collection tools using JotForm and similar platforms

Prepare reports, presentations, and deliverables for clients in life sciences and health research

Coordinate with clients on project requirements, updates, and compliance documentation

Maintain organized project files and documentation systems

Administrative Support (25% of role)

Manage calendar scheduling and meeting coordination across multiple time zones

Monitor and triage email communications from clients and regulators

Draft and send professional client correspondence and status updates

Organize and maintain digital filing systems for client documentation

Handle meeting preparation, agenda creation, and follow-up action items

Track deadlines and deliverables across multiple client engagements

REQUIRED QUALIFICATIONSEducation & Experience

Bachelor's degree in business, legal studies, information technology, or related field

1-2 years of experience in administrative, project coordination, paralegal, or similar professional role

Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment

Technical Skills

Advanced proficiency in Microsoft Office Suite, particularly Excel (formulas, data analysis, pivot tables)

Experience with database tools such as Airtable, Access, or similar platforms, understanding of how to use AI to improve workflows

Comfort learning new software tools including JotForm, project management platforms, and compliance systems. An understanding of how to use AI to aid in this process.

Strong data organization, categorization, and spreadsheet management skills

Ability to create surveys, forms, and data collection tools for client use

Core Competencies

Exceptional attention to detail and accuracy when working with complex regulatory information

Strong written and verbal communication skills with professional business writing ability

Excellent organizational and time management abilities

Ability to work independently with minimal supervision while maintaining quality standards

Professional client service orientation and collaborative team approach

Strong research and analytical skills for understanding technical subject matter

Comfort learning and working with complex, technical regulatory concepts

PREFERRED QUALIFICATIONS

IAPP certification as a Certified Privacy Information Manager CIPM, or IAPP/EU, IAPP/US

Previous exposure to legal, compliance, or regulatory work environments

Paralegal certificate or legal assistant experience

Basic understanding of data privacy concepts (GDPR, CCPA, HIPAA, etc.)

Experience with data mapping or business process documentation

Project management experience or certification (PMP, CAPM, etc.)

Familiarity with privacy management platforms or compliance software

Experience working in life sciences, healthcare, or research environments

WHAT WE OFFERProfessional Development

Achieved will cover the cost of IAPP certification courses (CIPP/US, CIPP/E, or CIPM), subject to company policy

Exposure to diverse clients across life sciences, health research, and supporting industries

Direct mentorship from experienced privacy professionals and certified DPOs

Opportunity to build specialized expertise in one of the fastest-growing professional fields

Hands-on experience with international privacy regulations and DPO operations

Work Environment

Part-Time hours per week) to begin, and to mature into a full-time role, or full-time for a qualified candidate Hybrid work arrangement: initial training in Richmond office, then flexible schedule.

Remote work considered for highly qualified candidates outside the Richmond/Northern VA area

Collaborative team culture with access to global privacy experts

Potential to transition to full-time position as the practice grows

Compensation

Competitive hourly rate: $25-$35/hour (commensurate with experience and qualifications)

Professional development budget for certifications and continuing education

Opportunity for advancement and salary increases tied to certification completion and performance

GROWTH OPPORTUNITIES

This role offers a clear career path in privacy compliance with international scope:

Year 1: Master core privacy operations, complete IAPP certification, and develop expertise in records management and data mapping

Year 2: Take on more complex privacy assessments, lead client projects, and specialize in life sciences compliance

Year 3+: Potential to transition to full-time Privacy Analyst, DPO support role, or Privacy Consultant position

The privacy profession is experiencing explosive growth as regulations expand globally and organizations increasingly need qualified professionals. You will gain hands-on experience with real privacy programs spanning 50+ jurisdictions, building expertise that is highly valued across industries, particularly in life sciences and healthcare where privacy requirements are most stringent.

HOW TO APPLY

Please submit the following materials:

Resume highlighting relevant administrative, technical, and project coordination experience

Cover letter explaining your interest in privacy and data protection and why you're a good fit for this role

Brief writing sample (business email, report, or memo demonstrating professional communication)

In your cover letter, please address:

1. What interests you about building a career in privacy and data protection?

2. Describe a time you managed multiple detailed projects simultaneously—how did you stay organized?

3. What experience do you have with databases, data organization, or complex information systems?

4. For remote candidates: Explain how you would ensure effective collaboration and communication working remotely

We are committed to building a diverse and inclusive team that reflects the global nature of our practice. We encourage applications from candidates of all backgrounds and experiences.

Achieved Compliance is an Equal Opportunity Employer

Job Types: Part-time, Temp-to-hire

Pay: $ $35.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• Flexible schedule
• Professional development assistance

Education:

• Bachelor's (Preferred)

Work Location: Hybrid remote in Alexandria, VA 22314