Office Manager

We are a growing Coffee Company in the Northwest SuburbsWe roast the best coffees in the world. We buy from farmers and producers around the world who are committed to quality, environmental stewardship and community improvement. We create spaces that are both beautiful and functional. We serve hundreds of customers a day expertly crafted coffees, espresso drinks, baked goods, and fast-breakfast.

We've been roasting coffee since 2006. As a new family business, we opened our first cafe and roastery in a small drive-thru in Crystal Lake, IL. In 2010 we moved our cafe and roaster to a much larger space around the corner from the original cafe. In 2013 we purchased Cook Street Coffee in lovely downtown Barrington. In 2019 we opened in a totally rehabbed one hundred twenty year old building in downtown Cary, IL. And, in 2020, right before the pandemic, we opened in the heart of popular downtown Libertyville, IL. In December 2021 we opened our fifth cafe in densely populated Palatine, IL. In 2023 we moved our roasting operations into a new headquarters that now houses our entire operations; roasting, packaging, cold brew, syrups, training, cupping, catering, and offices. In addition to our retail stores, we operate an office cafe in Lincolnshire and work with dozens of wholesale, catering and business to sell and serve our coffee. Job Description: Office Manager for Conscious Cup Coffee Roasters.

We are a family business. You will work directly with the owners and other key management personnel inside the headquarters.

We are seeking a skilled, detail-oriented, and experienced Office Manager to join our coffee roasting company. As the Office Manager, you will have a crucial role in maintaining efficient administrative operations and supporting the smooth functioning of our business.

Responsibilities:

• Input and Organize Employee Information: Manage employee data in QuickBooks for accurate records.
• Manage Invoices: Receive and input invoices into QuickBooks
• Create invoices for consignment and contract accounts.
• Sales Records: Input sales data into QuickBooks and assist in tracking sales performance.
• Payroll: Process payroll twice a month.
• Document Preparation: Draft and edit spreadsheets and documents.
• Respond to Calls and Emails: Handle incoming communications and inquiries and sharing leads and information with the correct people. .
• Office Organization: Maintain a well-organized office and manage supplies.
• Assist with occasional Travel Arrangements.
• Handle Applications and Forms: Assist with form submissions and applications as required.
• Mail and Shipments: Handle incoming and outgoing mail.
• Executive Support: Provide support to management and ownership.
• Research: Conduct research on specific topics or projects.
• Track and order office supplies.
• Order and organize the distribution of seasonal merchandise
• Assist with onboarding new employees.
• Plan several annual events for customers and staff.
• Process payments and make bank deposits.
• Stay up-to-date on current state and federal employment regulations.

Working Hours: This is a part-time 24-28 hour a week position with work done onsite at the headquarters and roasting works in Crystal Lake, Illinois, Mon-Thur 8-2pm. Some flexibility needed on payroll weeks, if payroll falls onto a Friday. There can be some flexibility on the work week, with the right candidate.

Qualifications:

• Previous experience in office management is a must.
• Experience in QuickBooks and other relevant software.
• Proficient in Microsoft Office applications.
• Strong organizational and data entry skills.
• Excellent attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Effective communication and problem-solving skills.
• Professional demeanor and ability to work independently.

If you are a professional with office management experience and a passion for coffee, we invite you to apply and join our team. We look forward to hearing from you

Job Type: Part-time

Pay: $ $22.00 per hour

Expected hours: 24 – 28 per week

Benefits:

• Employee discount
• Flexible schedule
• Paid time off

Work Location: In person