Human Resources Coordinator

About the Role

Hidden Cove Residential Treatment Center is seeking a dependable and detail-oriented HR Coordinator to serve as the on-site connection between staff, leadership, and our off-site HR Consultant. This position plays a critical role in maintaining compliance, coordinating onboarding, and ensuring smooth day-to-day HR operations within a residential treatment environment.

The ideal candidate is organized, proactive, and comfortable managing both administrative and HR responsibilities — from data entry and documentation to onboarding and employee support.

Key Responsibilities

• Coordinate all pre-employment requirements, including background checks, DFPS Central Registry checks, drug screens, and TB testing; track completion and maintain confidential results.
• Collect, review, and verify new hire paperwork to ensure all requirements are met before the start date.
• Schedule and facilitate new hire orientation sessions, ensuring completion of all onboarding forms and compliance steps.
• Accurately enter, update, and verify employee data and onboarding records in databases such as Extended Reach and Google Drive.
• Maintain complete and organized employee files and training documentation in compliance with DFPS and OCOK standards.
• Track certifications, licenses, and mandatory trainings; send reminders and escalate overdue items as needed.
• Generate HR reports and summaries to support compliance audits and internal reviews.
• Support staff communication, scheduling, and meeting documentation.
• Prepare reports, correspondence, and audit materials as requested by leadership or the HR Consultant.
• Provide general office support, ensuring a professional and efficient work environment.
• Uphold strict confidentiality and professionalism in handling all HR and resident information.

Qualifications

• High school diploma or equivalent required; Associate's degree in HR, Business, or related field preferred.
• Minimum two (2) years of HR or administrative experience, preferably in child welfare, healthcare, or behavioral health.
• Experience coordinating background checks, drug screens, and TB testing strongly preferred.
• Strong organizational, communication, and data entry skills with high attention to detail.
• Proficient with Microsoft Office Suite and/or Google Workspace.
• Experience using HRIS or database systems (Extended Reach, ADP, or similar) preferred.
• Must possess a valid Texas driver's license and pass all required background checks per DFPS standards.

Essential Skills

• Attention to Detail: Ensures all pre-employment and compliance documentation is accurate and complete.
• Data Accuracy & Recordkeeping: Maintains organized and audit-ready HR files and digital records.
• Time Management: Prioritizes and meets multiple compliance and onboarding deadlines.
• Confidentiality & Integrity: Handles sensitive employee and resident information appropriately.
• Communication & Interpersonal Skills: Communicates clearly and professionally with staff, leadership, and external partners.
• Organization & Prioritization: Keeps HR systems and filing structures orderly and efficient.
• Initiative & Problem Solving: Identifies compliance gaps and proactively supports corrective action.
• Technical Proficiency: Uses HR systems and Google Workspace effectively to maintain data integrity.

Hours: Monday - Friday 8am-5pm

Why Join Hidden Cove?

Join a mission-driven team making a lasting impact on the lives of youth and families. At Hidden Cove, you'll play a key role in supporting our staff and ensuring the highest standards of care and compliance. We offer a collaborative environment, opportunities for growth, and the satisfaction of meaningful work each day.

Apply today to make a difference

Job Type: Full-time

Pay: $23.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance

Work Location: In person