Development Assistant, Events

2 weeks ago

Boston, Massachusetts, United States Boston Children's Hospital Full time

82644BR

Children's Hospital Trust

Job Posting Description

Position Summary / Department Summary:

The Development Assistant, Events will play a key supportive role in achieving the fundraising goals of the Boston Children's Hospital Trust. As a member of the Events team, this individual will engage with event participants, patient families, donors, and vendors to support their fundraising activities for Boston Children's Hospital.

This position follows a hybrid work schedule, with on-site work required Tuesdays and Thursdays each week. Some evening and weekend event work will also be required.

Key Responsibilities:

  • Provide general administrative and office support, including responding to inquiries, managing department inbox and phone lines, preparing mailings, ordering supplies, scheduling meetings, and processing donations.
  • Support participants in annual peer-to-peer fundraising events benefiting Boston Children's Hospital.
  • Track and manage event sponsorships, including booking forms, invoices, guest lists, acknowledgments, and post-event reporting.
  • Process department invoices, vendor payments, and employee reimbursements; serve as liaison for resolving discrepancies.
  • Manage program budgets and reconcile monthly expenses.
  • Prepare meeting agendas, notes, reports, and other supporting documents.
  • Coordinate event and meeting logistics such as RSVPs, attendance, venue/Zoom arrangements, vendor coordination, supply orders, and nametag creation; assist on-site during events.
  • Maintain accurate constituent and event information in donor and event tracking databases.
  • Support supervisor and team with research, outreach, and special projects as needed.

Minimum Qualifications:

Education:

  • Bachelor's Degree required.
  • Associate's degree and a minimum of 4 years of fundraising-related work experience may be substituted for a bachelor's degree.

Experience:

  • Relevant experience in fundraising, event coordination, or administrative support.
  • Strong relationship management skills with the ability to build and maintain positive connections with donors, vendors, and stakeholders.
  • Demonstrated ability to work under pressure, manage multiple priorities, and meet deadlines.
  • Exceptional attention to detail and critical thinking skills.
  • Proven proficiency in customer service and time management.
  • Strong team orientation and ability to contribute to a positive work environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); ability to manage and work with data and databases.

Status

Full-Time

Regular, Temporary, Per Diem

Regular

Standard Hours per Week

40

Pay Range

$19.06-$27.64 Hourly

Office/Site Location

Boston

Job Posting Category

Development/Fundraising

Remote Eligibility

Part Remote/Hybrid

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