Corporate Event Planner

2 weeks ago

Chicago, Illinois, United States Mack & Associates, Ltd. Full time

A prominent and fast-growing law firm is looking for a Corporate Event Planner to elevate every event and hospitality experience in our downtown Chicago office. This full-time, in-person role is perfect for someone who thrives on orchestrating events with precision and creativity, ensuring every company gathering runs flawlessly. From planning and coordinating to executing on-site and off-premises events, this role is at the heart of our culture, delivering seamless experiences that leave a lasting impression. The ideal candidate is highly organized, adaptable, and energized by fast-paced environments, thriving in a hands-on role that leads hospitality and event operations from start to finish. The role offers a competitive salary of $90,000–$120,000 along with a comprehensive benefits package including Medical, Vision, Dental, FSA, Life Insurance, Disability Coverage, 401K, Commuter Benefits, and Pet Insurance.

Responsibilities of the Corporate Event Planner:

  • Lead all major office events, ensuring every detail is flawlessly executed with style and efficiency.
  • Plan and coordinate both on-site and off-premises events, creating polished and memorable experiences.
  • Manage catering, beverages, and guest services while swiftly resolving logistical challenges to keep events running smoothly.
  • Cultivate strong vendor relationships, manage budgets, and oversee contracts and post-event reconciliations.
  • Supervise and guide support staff involved in hospitality and events, providing training and direction as needed.
  • Coordinate technology, audiovisual equipment, and logistics to guarantee seamless presentations and gatherings.
  • Continuously assess and enhance hospitality offerings to elevate attendee experiences.
  • Act as the primary contact for event stakeholders, keeping hosts and organizers informed every step of the way.

Qualifications of the Corporate Event Planner:

  • 5+ years of experience in hospitality, events, or a related field; experience in a law firm or professional services setting is preferred.
  • Bachelor's degree required.
  • Exceptionally organized and detail-oriented, able to juggle multiple projects and pivot quickly under pressure.
  • Strong interpersonal and communication skills, capable of engaging effectively with colleagues, clients, and vendors at all levels.
  • Proven track record in managing budgets, negotiating with vendors, and coordinating complex logistics.
  • Creative problem-solver with a flair for designing memorable experiences and elevating workplace hospitality.
  • Willingness to work a flexible schedule to support early-morning, evening, or last-minute events.
  • Thrives in a fast-paced, hands-on environment requiring initiative, with familiarity in event technology, audiovisual systems, and hospitality operations considered a plus.

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