Marketing Assistant

DEPARTMENT: Marketing

REPORTS TO: Associate Director of Sales and Marketing

LOCATION: Onsite in La Jolla, California on the beautiful UC San Diego campus

CLASSIFICATION: This is a temporary, full-time, non-exempt (hourly) position with limited benefits including paid sick leave, free parking, and complimentary tickets to Playhouse performances

COMPENSATION: $22.00 per hour

SCHEDULE: Full time within office hours (Mon-Fri 9:00am-5:30pm) with occasional evening/weekend hours as needed, up to 40 hours per week

POSITION END DATE: July 31, 2026 with potential option to extend (to be discussed closer to the time).

ABOUT THE POSITION:

Based at La Jolla Playhouse's administrative offices, and under the guidance of the Associate Director of Sales and Marketing, the Marketing Assistant will work on campaigns for our season of six mainstage shows each year, WOW Festival and other events and programs. The Marketing Assistant assists with and coordinates projects from conception to completion, including aspects of marketing and sales and supports administrative functions of the department.

The Marketing Assistant must be able to work with accuracy and exemplary attention to detail in a busy environment. Someone with a high level of organization skills will prosper in this role. The role requires an ability to respond to requests swiftly and with flexibility, while not losing sight of deadlines and priorities. Great interpersonal skills and a positive attitude are essential. The role works closely with numerous departments, including Patron Services, Production, Artistic, Philanthropy, and Learning and Engagement.

The marketing team is lean and collaborative. The Marketing Assistant must be hands-on and willing to jump in alongside colleagues to help with a wide variety of tasks. Having excellent initiative is essential, and an ability to proactively solve problems. The person must be able to work well as part of team, have a willingness take instruction and advice, and to ensure endorsement before implementation where appropriate.

The Marketing Assistant will enjoy daily variety, a positive and supportive environment in a world-renowned creative organization, and the opportunity to contribute meaningfully to a range of marketing campaigns, show and event-related projects and community outreach initiatives.

ESSENTIAL JOB DUTIES:
MARKETING CAMPAIGNS

• Assist with and coordinate the briefing and production of creative campaign assets and collateral, including but not limited to: brochures, rack cards, print ads, venue signage, digital display ads, and more.
• Gain understanding of brand guidelines, proofread assets and review designs for quality control and consistency.
• Route assets for approvals, collate changes and ensure proper signoff from internal teams.
• Source quotes from multiple suppliers to ensure effective budgeting, quality and attentiveness to timelines/deadlines and coordinate print process with printers.
• Work closely with Associate Director of Sales and Marketing to understand and deliver on the advertising schedule and ensure assets are delivered on time.
• Coordinate student outreach efforts and campaigns.
• Distribute print and digital marketing assets, liaising with internal and external stakeholders to ensure all deadlines are met.
• Collaborate on content creation projects and assist to create video, photo and written content for the Playhouse's communication channels.
• Coordinate front of house displays and signage at our theatres and ensure delivery of assets on time.
• Maintain detailed records of projects and timelines to ensure internal records are correct and futureproofed.
• Maintain organization of internal asset files and keep the archives accurate and up to date at all times.
• Collaborate in creative planning sessions for marketing and sales campaigns and other projects.

WITHOUT WALLS (WOW) FESTIVAL

• Attend WOW Festival taskforce meetings.
• Assist in projectmanaging marketing needs for the festival, including marketing materials, signage, outreach, planning for festival Info Booth.
• Serve as one of the team of key marketing contacts on site during the festival weekend.

PUBLIC RELATIONS

• Under the guidance of the Director of Public Relations, maintain online listings for all publicfacing events with support from interns.
• Assist in the creation of press kit materials.

EVENTS

• Represent the Playhouse at performances and events in support of marketing and communications initiatives as needed, for example, opening nights, WOW Festival and select community events.

ADMINISTRATION AND GENERAL

• Contribute to maintenance of department calendar and project management software (Airtable), schedule meetings, take and distribute meeting minutes as needed.
• Undertake administrative and research tasks in relation to upcoming marketing projects or initiatives.
• Coordinate filing and archiving of marketing materials.
• Process, code and gain approval for invoices, maintain accurate records.
• Assist with and coordinate community outreach initiatives.
• Be an active participant in the communications team and other agreed crossdepartmental teams.
• Carry out other similar reasonable duties as required.

ESSENTIAL SKILLS AND EXPERIENCE:

• Some professional marketing experience; some experience in an arts or agency setting or working with creative/media is desirable.
• Some knowledge of graphic design and briefing process.
• Good administrative skills including attention to detail, professionalism and confidence suitable for working in a busy office environment.
• Ability to set priorities, develop timelines, and monitor progress toward goals. Demonstrated experience overseeing multiple projects at the same time.
• Good copy writing, grammatical and proofreading skills.
• Interpersonal and communication skills including the ability to deal with a wide variety of stakeholders internally and externally. Communicate effectively: speak, listen, and write clearly.
• Ability to solve problems, assess situations, gather and process relevant information.
• Flexibility to take feedback and change direction nimbly and positively.
• Strong computer skills including excellent knowledge of Microsoft Office Suite, and an ability to learn new programs if required.
• A positive handson attitude, ability to work independently and take responsibility for rolerelated tasks, coupled with an awareness of when it's appropriate to escalate or seek feedback from supervisors prior to implementation.
• Personal qualities of integrity, credibility, and a commitment to the Playhouse's mission and values.
• Ability to attend occasional workrelated performances and events at nights or on weekends.
• Passion for theatre or the arts.

Not sure you meet all the qualifications? If you think you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates with diverse experience and backgrounds.

About La Jolla Playhouse

La Jolla Playhouse is a place where artists and audiences come together to create what's new and next in the American theatre, from Tony Award-winning productions, to imaginative programs for young audiences, to interactive experiences outside our theatre walls. Founded in 1947 by Gregory Peck, Dorothy McGuire and Mel Ferrer, the Playhouse is currently led by Tony Award winner Christopher Ashley, the Rich Family Artistic Director of La Jolla Playhouse, and Managing Director Debby Buchholz. The Playhouse is internationally renowned for the development of new plays and musicals, including mounting 120 world premieres, commissioning more than 70 new works, and sending 36 productions to Broadway, garnering a total of 42 Tony Awards, as well as the 1993 Tony Award for Outstanding Regional Theatre. We are committed to diversity in all areas of our work, on and off stage. We lead with our values and encourage individuals with unique perspectives to apply. EOE

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