Contracting & Acquisitions Agt II

Job Posting Title

Contracting & Acquisitions Agt II

Agency

585 DEPARTMENT OF PUBLIC SAFETY

Supervisory Organization

Dept. of Public Safety

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Annual Salary $54,570.00

Job Description

Basic Purpose

Positions in this job family are assigned responsibilities involving the procurement, purchasing, contracting and/or the acquisition of goods and services for an institution or agency.

Typical Functions

The functions performed in this job family will vary by level, unit and organization, but may include the following:

• Performs the assigned duties of a procurement specialist. This includes but is not limited to the lifecycle of the procurement process; planning, managing, and purchasing goods and services from external suppliers and sources, evaluating and negotiating contracts, and purchase orders.
• Performs the assigned duties of a purchasing specialist. This may include placing the order(s) for goods and services, selecting suppliers, negotiating contracts, monitoring supplier performance, and maintaining good relationships with the supplier.
• Drafts and reviews specifications and requisitions developed by other divisions of the agency; determines method of acquisition.
• Maintains bidder lists, product and services information, supplier information, and acquisition records.
• Conducts bidder conferences and bid openings; tabulates and evaluates bids; recommends awards; mediates disputes.
• Makes recommendations to management concerning products and services and available sources of supply.
• Performs the duties of a contract specialist and may negotiate, write, monitor contractor compliance with all state and federal regulations and agency policies, evaluate contracts, monitoring contractor expenditures, reviewing, validates, and/or approves invoices/claims, and ensuring timely submission reports.
• Performs the duties of an acquisition specialist and may be assigned the responsibilities of identifying, evaluating, and negotiating potential acquisitions for an institution or state agency.
• Advises agency personnel on departmental rules, Central Purchasing regulations and laws; provides technical guidance and training to agency staff and vendors.
• Represents the agency at public and private sector meetings to explain the functions, procedures and legal guidelines concerning state purchases and contracts.
• Acts as liaison to Central Purchasing.
• Supervises and trains subordinate personnel.

Level Descriptor

Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others.

This is the career level of this job family responsible for professional and technical work at full performance level involving procurement, purchasing, contracting and/or the acquisition of goods and services for a state agency or institution. Responsibilities consist of a variety of technical and administrative tasks of a generalist in procurement, purchasing, contracting and/or the acquisition of goods and services. As well as serving as liaison to various vendors and advising agency personnel on the provision of the Central Purchasing Act and rules and regulations related to contracting and purchasing.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills and Abilities required at this level include knowledge of the maintenance of complex records; methods and procedures pertaining to the procure, purchase, contract, or acquire a wide variety of goods and services; recent developments, trends and economic factors affecting obtaining goods and services; factors involved in writing specifications; competitive bid methods and procedures; and state purchase laws and regulations; commodity and service markets, pricing methods and market resources, of the lifecycle to purchase goods or services for an agency or institution.

Ability is required to establish and maintain effective working relationships with others; interpret and handle routine decisions in accordance with agency policy; follow oral and written instructions; identify sources of supply; communicate effectively, both orally and in writing; conduct several projects simultaneously; evaluate bids and award contracts; write and review purchase specifications and requisitions.

Education and Experience

Education and Experience requirements at this level consist of three (3) years of technical clerical work plus one (1) year of experience involving procurement, purchasing, contracting, or acquisition; or an equivalent combination of education and experience substitution is allowed for the three (3) years of technical clerical experience only.

Special Requirements

Some agencies may require experience in sending out invitations to bid and making telephone bids, evaluating bids or telephone price quotes, awarding contracts and/or issuing purchase orders, working with users and understanding their needs and requirements and assuming the responsibility for the correct evaluation and determination of bids and proposals

Applicants must be willing and able to fulfill all job-related travel normally associated with this position.

Persons appointed to positions within some agencies must possess or obtain certification as a Certified Procurement Officer (CPO) no later than eleven months from the date of appointment.

Some positions within some agencies may require certification as a Certified Procurement Officer (CPO).

Department of Public Safety positions are safety sensitive as defined by 63 O.S. § 427.8.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday

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