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Music Education Senior Assistant

3 weeks ago

Minneapolis, Minnesota, United States MacPhail Center for Music Full time
TITLE: Music Education Senior Assistant
REPORTS TO: Vice President of Music Education
DEPARTMENT: Music Education
STATUS: Non-Exempt, Full Time 
LOCATION:  Minneapolis, On-Site/Hybrid Eligible
COMPENSATION: $24.46/Hour - $28.62/Hour, Benefit-Eligible   

JOB SUMMARY
The Music Education Senior Assistant provides essential support for ongoing projects and general administration to the Vice President of Music Education in advancing MacPhail's educational programs and strategic initiatives. Under the direction of, and in close collaboration with, the Vice President of Music Education, this position helps manage and strengthen connections with program leaders, faculty, staff, senior leadership, and external partners by supporting cross-department projects, facilitating communication across collaborators, and ensuring program goals and initiatives move forward effectively. 

RESPONSIBILITES and ESSENTIAL FUNCTIONS
Program CoordinationSupports educational initiatives and cross-department projects through project management under the direction of the Vice President of Music EducationMaintains and tracks program data in internal systems that support enrollment, outcomes, and required reportingAssists with coordination of department budgets, including expense tracking, enrollment target progression, and ensuring grant requirement complianceOversees multiple concurrent projects with strong attention to timelines, milestones, and deliverables AdministrativeCoordinates communications and develops professional relationships with faculty, staff, senior leadership, and external partnersDemonstrates a proactive, structured approach to planning and execution — anticipating needs, managing details, and keeping projects on track.Coordinates complex logistics and cross-functional workflows, ensuring clarity of responsibilities and accountability
QUALIFICATIONS
Education Bachelor's Degree, or equivalent experience, required Experience 3+ years of experience in coordinator, administrative, or project management work, requiredExperience in arts and/or non-profit organizations, preferredProficient in Microsoft Office suite, Google Workspace, or other project management tools, requiredExperience with CRM database systems, preferredExperience in music, education, or arts administration, preferred Skills & AbilitiesExcellent written, verbal, and interpersonal communication skillsStrong organizational skills and ability to manage multiple prioritiesAbility to build trust through reliability, responsiveness, and professionalismAbility to exercise sound judgment in handling sensitive or confidential informationComfortable with learning and applying new technology platformsDemonstrated cultural competency skillsCommitment to creating inclusive and equitable environments