Generalist, Human Resources

This position is supervised by: Director, Human Resources

This position Supervises/Manages: None

Position Summary:

The Generalist, Human Resources position with the SPCA of Texas supports the full employee lifecycle with a primary focus on benefits administration, payroll processing, internal employee communications, HRIS management, and audit/compliance readiness. This role serves as a trusted partner to employees and leaders, ensuring accurate and timely People & Culture operations while enhancing transparency, service delivery, and organizational effectiveness. The HR Generalist will also provide hands-on support for cross-functional initiatives that strengthen engagement, culture, and compliance across the organization.

Essential Duties and Responsibilities:

Benefits Administration (30%)

•    Administer employee benefits programs including medical, dental, vision, life, disability, FSA/HSA, 403(b), EAP, and wellness initiatives.

•    Manage enrollment, changes, terminations, and life event processing through the HRIS and carrier systems.

•    Serve as primary contact for employees regarding benefits questions, claims resolution, plan timelines, and eligibility.

•    Collaborate with brokers, vendors, and Finance to ensure accurate billing, reconciliation, and reporting.

•    Assist with open enrollment planning, communication, presentations, and system setup/testing.

Payroll Processing (25%)

•    Process biweekly payroll for all employees, ensuring accuracy of hours, differentials, paid time off, deductions, and adjustments.

•    Maintain compliance with federal, state, and local payroll laws.

•    Audit payroll data for accuracy and partner with managers to resolve discrepancies.

•    Coordinate with Finance for funding, reconciliation, earned wage access, and reporting.

•    Produce payroll-related documentation such as reports, summaries, and employee earnings inquiries.

Internal Communications & SharePoint Management (15%)

•    Lead internal communication efforts including employee newsletters, SharePoint updates, and People & Culture announcements.

•    Maintain and enhance SharePoint sites, ensuring clear navigation, accurate documents, and user-friendly resources.

•    Draft communication pieces that support culture, engagement, change management, and organizational transparency.

•    Support P&C team with content development for All-Hands Meetings, leadership updates, and special events.

HRIS Management & Data Integrity (15%)

•    Assist with day-to-day HRIS functionality, system enhancements, workflow audits, and data cleanup.

•    Maintain high-quality, accurate employee data across all HR systems.

•    Support system testing during updates, open enrollment, or new module rollouts.

•    Partner with HR leadership to create dashboards, standard reports, and key metrics.

Compliance, Reporting & Internal Audits (15%)

•    Assist in preparation for internal and external audits, including 403(b) audits, workers' compensation, benefits audits, and payroll compliance checks.

•    Maintain documentation, standard operating procedures, and audit-ready files.

•    Ensure adherence to organizational policies, labor law requirements, and regulatory standards.

•    Support accurate maintenance of personnel files, I-9s, and compliance-related records.

Other Duties

•    Support employee relations by responding to inquiries, escalating issues appropriately, and reinforcing policy understanding.

•    Assist with onboarding and offboarding processes, new hire setup, and culture programs.

•    Contribute to People & Culture initiatives such as recognition programs, engagement surveys, and process improvements.

•    Perform other duties as assigned.

Knowledge, skill, and abilities needed to perform the Essential functions of this position:

•    Strong knowledge of benefits regulations, payroll laws, and HR compliance requirements.

•    Ability to manage confidential and sensitive information with discretion.

•    Proficiency in Microsoft 365, especially SharePoint, Outlook, Excel, and Teams.

•    Exceptional communication skills—written, verbal, and interpersonal.

•    Strong analytical skills and a high attention to detail.

•    Ability to build effective relationships across all levels of the organization.

•    Organized, self-directed, and able to manage competing priorities in a fast-paced environment.

Required professional licensing or certifications:

•    Bachelor's degree in HR, Business Administration, or related field preferred; equivalent experience considered.

•    3–5 years of progressive HR experience with hands-on responsibilities in payroll, benefits, or HRIS required.

•    Experience in a nonprofit, animal welfare, or multi-site environment a strong plus.

•    Experience with ADP, Workday, Paycom, or similar HRIS/payroll platforms required.

Work Environment and Physical Demand:

•    Prolonged periods of sitting at a desk and working on a computer.

•    Ability to work occasional extended hours during peak cycles such as open enrollment, audits, or payroll deadlines.

•    While performing the duties of this job this position may be exposed to animal odors or airborne particles.

•    The noise level in the work environment is usually moderate.

•    A typical workweek will be Monday-Friday in a flexible, high-energy environment