Document Control Specialist- WMATA

1 week ago

Arlington, Virginia, United States Cornerstone Concilium, Inc. Full time $65,599 - $87,868 per year

Major Duties and Responsibilities

  • Support capital and non-capital projects by applying appropriate and proper electronic document archiving procedures;
  • Create and maintain projects files;
  • Follow the WMATA file naming convention;
  • Assist WMATA and consultant staff in retrieving needed documents from electronic file archives;
  • Perform quality control checks to ensure that digital files are:
  • Complete,
  • Legible,
  • Correctly oriented,
  • Named consistently with the WMATA file naming convention, and
  • Archived consistently with the WMATA file directory structure convention.
  • Scan hard copies of historical documents into a digital format and save the scanned files in the appropriate digital folder, in accordance with the digital file structure provided by WMATA;
  • Take the lead on maintaining records for as-built drawings, design drawings, standard drawings, as- is drawings, and contract close out documents in accordance with the policies and procedures set forth by the Infrastructure (INFR) Department;
  • Coordinate with the project team, contractors, consultants, and Digital Modernization department to support the project close out process and assist with document onboarding from the Project Management Software System (PMSS) to the final WMATA repository; and
  • Perform additional assignments as directed by the WMATA Task Manager.

Background and Experience Required

  • Bachelor's degree in engineering or related field; in lieu of a bachelor's degree, three (3) years of progressive work experience in a related field (i.e., architecture, engineering, or construction management), in addition to experience listed below, will be considered;
  • A minimum of three (3) years of experience working with construction, record or document management, project administrative records-submittals, correspondence, RFIs, etc.;
  • Experience in Construction Management Applications (i.e., Procore, Prolog);
  • Experience working with documents, hard copy and digital, and file management;
  • Extensive experience with all Microsoft Office applications;
  • Strong organizational skills;
  • Experience performing quality control checks; and
  • Ability to clearly and professionally communicate both verbally and written.

Preferred Qualifications

  • Experience working with secure contract documents, reports, and plans for infrastructure that may be classified as sensitive information;
  • Familiarity with preparing operational procedures; and
  • Experience working with eBuilder, Procore, or similar applications

Salary Range: $65,599 to $87,868 YR

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