Event Manager

Description
Our History
In 1879, Father Bernard Donnelly established Mount St. Bernard's Orphanage in Kansas City. With that one act of faith, hope and charity, many lives — and a community — were transformed.

And, from that humble beginning a strong tradition of compassionate care and social service took root, thrived, and grew to become Catholic Charities of Kansas City-St. Joseph.

Catholic Charities empowers at risk people to create a pathway out of poverty by alleviating their immediate crises to create stability; then providing robust support to lift them to dignity and self-reliance.

Today, millions of lives have been transformed, in the communities we serve
.
We have office locations in the Kansas City metro-area, St. Joseph, Missouri, a Food Pantry in Kansas City and another in Cameron, Missouri, while serving a 27-county region.

Our Culture/Mission Characteristics
While Performing Job Duties, Staff Will

• Follow the Catholic Social and Moral Teachings in all aspects while performing job duties.
• Work collaboratively to achieve goals and resolve conflict to achieve the greater good.
• Respect the diversity of talents and gifts of others and believe in cultivating those to promote personal and professional development.
• Demonstrate compassion and commitment for helping others improve their own lives.

Mission
Helping people move to a better life through hope-filled care, services, and advocacy; calling all those of goodwill to join us.

Vision
By lifting people in need to the dignity of self-reliance, and encouraging others to help, our communities will become one human family.

Values
Hope/Faith, Trust, Commitment, Collaboration

Position Objective
The Event Manager plays a key role in coordinating and executing events, from intimate gatherings to large-scale functions, ensuring that every detail is carefully planned and flawlessly executed.

Essential Duties

• Event Planning & Execution: Plan, organize, and manage all organizational events—including Hope Ball, Driving for Hope Golf Tournament, Guardians Mass, Volunteer Brunch, and other special events—ensuring flawless logistics, setup, and teardown.
• Vendor & Partner Coordination: Collaborate with caterers, venues, and other vendors to ensure seamless, high-quality event delivery.
• Project & Budget Management: Develop detailed event timelines, budgets, and checklists, ensuring deadlines and financial goals are met.
• Hospitality & Experience: Deliver events with exceptional hospitality, creativity, and attention to detail, always prioritizing guest satisfaction.
• Leadership & Volunteer Oversight: Train and lead volunteers and committees, fostering professionalism and teamwork throughout each event.
• Communications & Engagement: Work with Marketing and Development teams to produce event communications, anticipate guest needs, and strengthen relationships before and after events.
• Revenue & Fundraising Support: Partner with the Development team to achieve fundraising goals through sponsorships, ticket sales, and donor engagement.
• Evaluation & ROI Analysis: Track event performance metrics, measure ROI, and provide post-event reports and improvement recommendations.
• Risk & Compliance: Ensure all events comply with venue, safety, and organizational policies, including contracts, permits, and insurance requirements.
• Hybrid Role: Hybrid position; minimum of two days per week in office.

Requirements
Qualifications

• Bachelor's degree in Hospitality Management, Event Management, Business Administration, Marketing, Communications, or a related field preferred.
• Equivalent combination of education and professional event management experience will be considered in place of a degree.
• Proven track record planning and executing both small and large-scale events.
• Demonstrated ability to manage budgets, timelines, and vendor relationships effectively.

Knowledge, Skills And Abilities

• Proven experience in event planning, coordination, or management, ideally within nonprofit or fundraising environments.
• Exceptional organizational, time management, and multitasking abilities with a strong attention to detail.
• Excellent written and verbal communication skills; able to collaborate effectively across departments, with volunteers, and with external partners.
• Demonstrated ability to manage budgets, analyze ROI, and prepare event performance reports.
• Tech-savvy and proficient in Microsoft Office Suite, CRM systems, and event management software.
• Positive, solutions-oriented attitude with the ability to remain composed under pressure and adapt quickly to change.
• Flexible schedule with availability for occasional evenings and weekends (approximately 8–10 nights and 2–3 weekends per year).

Physical Requirements

• Prolonged periods standing, walking and lifting while setting up for events.
• Up to four hours per shift sitting and working on a computer.
• Must be able to lift up to 50 pounds.

Job Duties
I understand that as an employee of Catholic Charities I am expected to perform job duties in alignment with the items listed below:

• Follows the Catholic Social and Moral Teachings in all aspects while performing the job duties.
• Works collaboratively to achieve goals and resolves conflict to achieve the greater good.
• Respect for the diversity of talents and gifts of others and belief in cultivating those to promote personal and professional development.
• Demonstrates compassion and commitment for helping others improve their lives.