Office Manager and Bookeeper

5 days ago

Middletown, Connecticut, United States Reality Interactive LLC Full time

Job Description

BookKeeping & Financial Duties:

  • Complete recordkeeping/bookkeeping responsibilities in QuickBooks.
  • Accounts Payable Function: Ability to use purchase order system, receiving items against purchase order
  • Processing mail / checks. Incuding making bank deposits.
  • Entering bills, cutting checks. Ability to job cost and to supply correlating reporting.
  • Handle monthly or weekly bank, loan, credit card reconciliations. Identifying and correcting errors including adjusting journal entries.
  • Able to process payroll through timesheet processing or manual. Familiar with full payroll system (Paychex)
  • Able to run customized reporting in QuickBooks, provide working financials Income Statement, cash flow, balance sheet.
  • Recording day-to-day financial transactions and completing the posting process.
  • Reconciling sales taxes, payroll taxes, 401k, and bank accounts at the end of each month.
  • Monitoring financial transactions and reports.
  • Filing of original documents in a timely and organized manner.

Office Management

  • Oversee day-to-day office operations and administrative activities
  • Manage office supplies, equipment, and vendor relationships
  • Coordinate office maintenance and facility management.
  • Implement and maintain efficient office procedures and systems
  • Serve as primary point of contact for internal and external stakeholders including insurance agents, building management and others as needed
  • Manage and execute office sponsored events for employees
  • Provide executive administrative support with marketing and office administrative efforts

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