Plant Administrator

The Plant Administrator is responsible for performing a wide range of administrative and support functions for the Ahlstrom DePere site.

• Provide support to several departments and managers including, but not limited to, Engineering, Safety, Human Resources, Production, Maintenance and Corporate functions/initiatives.
• Complete a variety of administrative tasks including printing, producing materials, preparing and distributing communication and filing.
• Regular interaction with all types of employees. Acts as the primary contact for a variety of employee relations activities and events.
• Maintain all aspects of the office to ensure an efficient, safe and comfortable operation.
• Organize on-/off-site meetings and events.
• Prepare Excel spreadsheets, PowerPoint presentations and internal reports
• Act as an administrator for the intranet site utilizing SharePoint.
• Update and file operating procedures and policies.

• Perform internal audits.

• Manage and/or support various programs including, but not limited to, uniform services, contracted cleaning, office equipment/supplies, vending and employee relations activities.

• Coordinate the repair and maintenance of office equipment.

• Maintain common spaces including the breakroom, mailroom, gathering spaces, and conference rooms.
• Support other building functions to include decorating, event planning, customer visits and building access.
• Organize and execute team member engagement and celebration activities.
• Set up office systems and procedures as needed.
• Monitor, order and stock - office supplies, breakroom, meeting room, refrigerators and kitchen supplies.
• Perform accounting payable/receivable activities for assigned areas.
• Follow Ahlstrom's manufacturing and hygiene processes, procedures and policies, as applicable to the position's areas of responsibility, in order to meet and maintain the safety, quality, and regulatory compliance requirements for each grade of paper.

Requirements

• Applicants must be currently authorized to work in the United States on a full-time basis
• High school diploma or equivalent required. Associate or Bachelor's degree in a related field preferred
• Minimum of 2 years' experience working in an administrative support or related position preferred
• Able to work on-site Monday – Friday, including early mornings as required
• Comfortable wearing personal protective equipment and interacting with team members within a manufacturing environment
• Proficient in Microsoft Office software (Outlook, Word, Excel, PowerPoint, SharePoint)
• Takes initiative and is proactive in identifying and addressing areas of need
• Strong typing and data entry skills
• Professional, positive and approachable with the ability to work with a variety of team members
• Strong written, verbal and interpersonal communication skills

• Ability to work efficiently with minimal supervision with a focus on process improvement

• Highly organized, strong analytical skills and an excellent sense of judgment

• Team player able to effectively collaborate with others
• Must have access to a vehicle for company errands
• Able to spend up to 20% of your time within a manufacturing environment, which may include hot/humid conditions and noise
• Able to move, carry and/or lift tables, chairs or other items needed to set-up and stock meeting rooms or coordinate events

Ahlstrom is a global leader in combining fibers into sustainable specialty materials. Join our journey to create a more sustainable world with products and solutions that Purify and Protect, with Every Fiber, for a Sustainable World. Our three divisions, Filtration and Life Sciences, Food and Consumer Packaging, and Protective Materials, address global trends with safe and sustainable solutions.

We are deeply committed to building and maintaining safe and inclusive environment and culture, where everyone feels valued and respected. At Ahlstrom, we all have equal opportunities to belong and reach our full potential.

Our net sales in 2024 amounted to EUR 3.0 billion and we employ some 6,800 people. Read more