Assistant Commercial Property Manager

1 week ago

Gainesville, Florida, United States Bosshardt Property Management Full time

Well established property management firm is seeking a qualified individual to assist in managing a portfolio of commercial properties. A typical property type includes shopping centers, strip malls, offices, and warehouses, food service space.

Specific Duties

  • Provide excellent tenant service. Respond to tenant requests/problems in a timely and courteous manner, and generate work orders directed to vendors or maintenance staff. Follow-up with the tenant to ensure satisfactory resolution of the issue. Ensure that there is 24-hour emergency coverage for the property at all times.
  • Provide excellent owner service. Respond to owner inquiries in a timely manner.
  • Work with vendors to obtain bids, monitor job duties, process invoices.
  • Conduct periodic inspections of the property and tenant spaces to ensure compliance with leases and the proper upkeep of the property.
  • Ensure that property and lease files are properly maintained and kept up to date in accordance with company policy. Prepare and maintain appropriate tenant lease files, records, correspondence and file notes.
  • Assist with administering tenant occupancy including providing the new tenant with an introduction letter regarding emergency contacts, insurance requirements, rent collection procedures, and maintenance request procedures.
  • Become proficient with property management software. Coordinate entry of all property information into the software program and establish reporting protocols for maintenance requests, preventative maintenance, vendor and tenant Certificates of Insurance and key lease date tracking. Monitor all key dates and reporting within the Building Engines system.
  • Prepare budgets and CAM reconciliations.

Job Type: Full-time

Pay: $45, $55,000.00 per year

Benefits:

  • 401(k)
  • Health insurance
  • Paid time off

Work Location: In person

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