School Administrative Assistant

6 hours ago

Kansas City MO, United States St Gabriel Catholic Church Kansas City Full time
:

St. Gabriel the Archangel Catholic School is seeking a substitute Administrative Assistant to fill in when our full-time Administrative Assistant is absent. This position is responsible for providing administration and related office services for the school. This position reports directly to the Principal. St. Gabriel is a preschool-8th grade education ministry for the Catholic Diocese of Kansas City-St. Joseph, Missouri.

Essential Duties:

  • Manage the front school office which includes operating the telephone system, managing deliveries, and greeting visitors.
  • Maintenance of files, records, and photocopying documents.
  • Answer phones, check voicemail, email, and other correspondence.
  • Prepare, sort, and send all incoming and outgoing mail.
  • Oversee daily office operations to maximize efficiency.
  • Maintain office supplies and equipment.
  • Collect and document tuition payments
  • Provide other clerical services as needed for the operation of the school office.
  • Assist principal in communications to staff, students, and parents including newsletters, fliers, and brochures.
  • Any other duties as assigned by the administrator.

Knowledge, Skills, and Abilities:

  • Handle records and sensitive issues with confidentiality, empathy, and compassion.
  • Demonstrate exceptional communication skills (verbal and written).
  • Demonstrate high attention to detail and accuracy.
  • Work independently with confidence.
  • Strong organizational skills.
  • Manage filing systems and ensure proper record-keeping (ie. Sycamore attendance, lunch program, immunization).

Requirements:

  • A minimum of a high school diploma or its equivalent.
  • Current first aid and CPR certification preferred.
  • Three or more years' experience in a professional setting preferred.
  • Intermediate to advanced skills using Microsoft Office, Google Suite, Canva or other similar software platforms.
  • Familiarity with the Catholic understanding of ministry is an asset.

Note: All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire.

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