Facilities Manager

Title: Facilities Manager

FLSA Status: Exempt

Full/Part-time Status: Full-time

Department: Operations

Benefit Policy: Benefits eligible - Staff

Revision Date: November 2025

General Summary:

The Facilities Manager ensures that the school's buildings, grounds, and physical infrastructure support the mission and educational goals of the institution. This leader maintains a safe, clean, and functional environment for students, faculty, staff, and visitors while optimizing operational efficiency, sustainability, and compliance with regulatory standards.

Under the general direction of the Director of Facilities, the Facilities Manager is responsible for overseeing, coordinating and executing preventative maintenance and repairs for mechanical, electrical, plumbing, HVAC systems, roofs, exterior, grounds, etc. As well as supporting school wide event setups for school functions, community use and athletics.

Essential Responsibilities

Leadership & Team Development:

• Receives feedback from constituents regarding campus needs and elevates to director
• Assists in hiring and onboarding new staff.
• Assists in ongoing training for team to support task accomplishment

Facilities Maintenance & Operations:

• Performs minor repairs in various trades: electrical, plumbing, HVAC, carpentry, etc.
• Assigns and monitors work order requests and monitors for completion
• Conducts routine inspections of buildings, grounds and equipment to identify maintenance, safety, repair and custodial needs.
• Monitors HVAC BMS daily status and basic alarm responses
• Tracks task completion and escalates overdue or emergency requests
• Schedule, with director, track, and record annual plant and auto maintenance and inspections
• Manages campus sanitation and recycling
• Patrols the school, check for unlocked and, offices, rooms, and classrooms as needed to ensure the school is secure
• Maintains a presence at the security booth while monitoring surveillance cameras as needed.
• Screens visitors, contractors etc prior to entrance into the school as needed.

Onsite & Emergency Response:

• Resides on campus to ensure prompt response to facilities issues or emergencies outside regular business hours.
• Serves as the primary on-site contact for urgent building or safety concerns, including after-hours incidents.
• Coordinates with facilities staff, security, and administration to address and resolve emergencies efficiently.
• Monitors campus conditions during off-hours, severe weather, or special events to ensure safety and operational readiness.
• Maintains availability to support emergency protocols and assist with immediate troubleshooting or contractor access as needed.

Capital Projects & Budget Management:

• Prepares routine purchase orders and processes goods receipts within approved budgets
• Supports Director in tracking invoices and monitoring expenditures
• Supports Director is scheduling onsite visits of vendors/contractors
• Participates in planning for capital projects, renovations or new construction as needed
• Assists in obtaining paperwork and authorizations

Regulatory Compliance & Risk Management:

• Maintains logbooks (fire inspections, MSDS, pesticide notifications, DEC logs, Key logs)
• Assists in coordinating fire drills and central command notifications
• Ensures compliance with local, state and federal codes and regulations for safety, fire, ADA, environmental, health & safety, building and grounds operations

Event & Vendor Coordination:

• Schedules and instructs event set-ups (chairs, tables, etc.)
• Dispatches staff for on-site support during events

Performs related duties as assigned

Education and Experience:

• Bachelor's Degree from an accredited college or university in Facilities Management Engineering preferred, or at least five years of professional experience required.
• Experience leading operations teams, managing projects, and supervising employees and contractors required.
• Experience in an educational setting is preferred.

Knowledge, Skills and Abilities:

• Strong working knowledge of building systems (mechanical/HVAC, electrical, plumbing, grounds), maintenance best practices, energy management and safety codes.
• Working knowledge of construction trades: electrical, plumbing, HVAC, carpentry, etc.
• Proven management skills with an ability to develop, motivate, and lead staff, and hire new talent
• Excellent organizational skills
• Proven project management skills
• Excellent communication skills, both verbally and in writing
• Customer service mindset and skilled at working collaborating in service to all School constituents
• Computer literacy (Microsoft Office Suite, Google Suite, Project Management Software and other software programs required for position)

Physical Conditions and Work Contacts:

• Standard office environment.
• Physical Requirements: Medium work - ability to lift up to 50 lbs. occasionally and/or up to 30 lbs. frequently and/or up to 10 lbs. constantly to move objects.
• Work Contact: expected to be on site for events and on-call for emergencies, and when otherwise needed.

Compensation:

• The salary will be commensurate with experience, the range is $75,000-$87,000 with on-campus housing provided.
• Benefits Eligible