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Payroll & HR Specialist
1 day ago
Are you fluent in both English and Spanish? Would you enjoy working for a trades-related industry that's similar, from a payroll perspective, to construction, HVAC or other residential services?Do you live near Berkeley, CA or within a 45-minute drive? If so, please keep reading….
ABOUT THE COMPANY
In this position, you'll join a highly experienced team of professionals who have been in the tree care industry for more than 45 years. Professional Tree Care Co., (see professional tree care dot com and green waste recycle yard dot com) is seeking a self-motivated payroll professional to be responsible for processing all aspects of payroll using ADP, and in compliance with applicable federal and state laws and requirements.
ABOUT THE JOB
Reporting to our Human Resources & Payroll Manager and working as part of a two-person payroll team, our Payroll Coordinator will be the primary person responsible for ensuring everyone is paid on time and accurately. You'll also be the person who trains new staff how to use ADPs time-keeping software on their smart new company smart phone.
The coordinator we hire must be comfortable calling and meeting workers daily, as needed, to correct their time entries.
You'll also accompany our Human Resources Manager when they introduce benefits, such as 401(k) and benefits, at up to five locations throughout the Greater Bay Area.
Our next Payroll & HR Coordinator will also perform Human Resources tasks as they are able. XXX include serving as job candidate's point of contact while they are going through pre-employment background checks (DMV, criminal, drug & fitness tests + reference checks), onboarding new employees, helping them get familiar with their company phones, and serving as the point of contact for hourly employees who have issues with their company-provided cell phones. If you have significant experience in H.R., please make a point to let us know.
ESSENTIAL FUNCTIONS Serve as the primary person responsible for processing all payroll across the company. You'll be the one to guarantee timely and accurate delivery of employee compensation for up to 99 Bay Area employees.Perform as many Human Resources tasks as you're able including onboarding, background checks, etc.Go out into the field to train staff to use our new/upcoming ADP application on their smartphones. You and our H.R. Manager will lead trainings at four or more locations. Drive your own vehicle to our field locations and/or out to remote sites, as needed, to onboard, offboard or otherwise assist fellow employees. Accurately process hourly payroll once per week and salaried payroll bi-monthly, including overtime, commissions, bonuses and all applicable taxes, 401(k) contributions, health insurance premiums, and perks associated with prevailing wage/union wages. Plus, processing certified payroll, as needed, when your payroll counterpart is unavailable. Create reports that outline deductions, overtime, tax liabilities, etc.Review payroll data accuracy and complying with local/state/Federal regulations ensuring all payroll tax filings are correctly submitted. Work alongside Human Resources on benefits, PTO-related deductions, employee payroll records, promotions/wage increases, separations/final checks, tax forms, and attendance data.Serve as the back-up to our H.R./Payroll Manager when she is on vacation.Perform other payroll and human resources functions as you're able.Work full-time on-site on the second floor of a building that does not have an elevator. NO REMOTE options are available for this position.
WHY JOIN PROFESSIONAL TREE CARE? Stability. In business since 1980, we're seasoned veterans of the tree care industryTiming. We are re-organizing to attract the most qualified, productive, and positive people we can find We're local: near Berkeley Bowl West, Urban Ore and Clif Bar Corporate HQ
WHY YOU'RE SUCH A GREAT FIT FOR THIS ROLE You're bilingual English/Spanish. (Sorry, this is an absolute deal-breaker.) You have fantastic attention to detail, love Excel spreadsheets, are a fast learner, and enjoy taking on new projects when your own work is completed. You're authorized to work in the U.S. without sponsorship.Bonus points for:Having experience with the basics of human resources including onboarding, establishing digital H.R. files, obtaining DMV records and background checks online, etc. Having a college degree is a plus, especially a degree in English, finance, economics, or business.Ability to focus in a shared, often chatter-filled open environment.
COMPENSATION AND FURTHER DETAILS
This is a full-time/permanent position that comes with medical, dental, and optical insurance paid at Fifty Percent (50%) after 90 days of employment.
The person who is accepts this role must be thoroughly satisfied with an hourly rate of between $26.00 and $30.00 per hour based on experience, fit to the role, and ability to process different types of payrolls. Our offer will include a traditional list of benefits: 401(k), PTO (Paid Time Off), Sick Days, Holidays, Referral Bonus, Employee Discount, Training Funds, and the opportunity to positively influence our new and improved company culture.
No recruiting agencies, please.
POSTSCRIPT. If you are asked to take an online survey, please do so within 48 hours. Candidates whose natural workplace behavior matches what we are seeking will be contacted within three business days to schedule a phone interview. Anyone invited to a phone interview should study our website and prepare questions about the job and company in advance. Best of luck
