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Project Coordinator
3 hours ago
Pay: $25.00 to $38.00/hr
Location: Bristol, CT (FULLY ONSITE)
Type: Sales, Production, and Customer Service
Step into a dynamic and growth‑oriented role as a Project Coordinator, supporting end‑to‑end project activity and ensuring seamless order processing across multiple channels. You'll work closely with Sales, Production, and Customer Service teams while maintaining accurate documentation and delivering exceptional customer support. This position reports to the Project Manager and is classified as non‑exempt.
Key Responsibilities- Review incoming orders for accuracy in pricing and quantities.
- Partner with Sales Representatives to clarify customer expectations.
- Enter and maintain orders in SAP, ensuring all project documentation is complete and up to date.
- Calculate costs, commissions, taxes, and shipping charges.
- Communicate proactively with customers regarding updated pricing, shipping timelines, and potential delays.
- Verify all paperwork and follow up with customers as needed.
- Prepare order documents for customer service manager review.
- Confirm material availability and track arrival dates.
- Create production documents and coordinate with the Production Coordinator.
- Monitor production orders to ensure on‑time delivery.
- Audit shipping orders for accuracy in quantities and freight charges.
- Specify special packaging or labeling requirements.
- Generate custom reports, KPIs, and correspondence; maintain updated databases.
- Document and resolve customer complaints to support satisfaction goals.
- Collaborate with production, shipping, warehouse, and carrier teams to resolve shipment issues.
- Learn and support customer‑specific processes and requirements.
- Maintain accurate customer records in SAP.
- Manage project backlogs and follow up based on material needs.
- Create and track Sample Requests to ensure timely shipment.
- Prepare shipping documents, including no‑charge replacements.
- Perform additional duties as assigned.
- 3+ years of administrative or coordination experience.
- Strong attention to detail and accuracy, especially in Excel.
- Excellent written and verbal communication skills.
- Experience with construction administration, document control, or customer service.
- Proficiency in project coordination, invoicing, and purchase orders.
- Working knowledge of SAP ERP and
- Strong interpersonal skills and ability to work collaboratively.
- Ability to stay organized and manage multiple priorities.
- Comfortable with occasional physical tasks such as lifting files or accessing storage.
- High school diploma or GED (or equivalent experience).
- Proficiency in Microsoft Office and Outlook.
- Experience with SAP or similar ERP systems is required.
Enjoy a newly renovated, modern workspace featuring large L‑shaped desks and a collaborative team of four. The facility includes an attached manufacturing warehouse, so comfort walking the floor with safety glasses is important. The culture is stable, drama‑free, and team‑oriented, with additional company locations in Florida and California.
Job Type & LocationThis is a Contract to Hire position based out of Bristol, CT.
Pay and BenefitsThe pay range for this position is $ $38.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
This is a fully onsite position in Bristol,CT.
Application DeadlineThis position is anticipated to close on Feb 11, 2026.
About Aston Carter:Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.
