Legal Office Assistant

6 days ago

Boston, Massachusetts, United States Pender & Coward, P.C. Full time

Pender & Coward, P.C. is looking for a meticulous, conscientious, and reliable Office Assistant to join our team, part-time or full-time at our office in Suffolk, Virginia. This position is in the office; remote work is not available. The position requires working until 5:30pm Monday – Friday, start time is flexible.

Responsibilities


• Greet and welcome each visitor in a friendly and professional manner.


• Answer incoming phone calls in a professional manner, listen to the client's needs and direct calls to the appropriate person.


• Daily management of conference room calendars.


• Open, organize, maintain, scan and close paper and electronic client files.


• Process ingoing and outgoing mail daily.


• Draft simple legal documents, according to specifications.


• Prepare routine correspondence, reports and letters.


• Maintain attorneys' calendars; schedule and follow up on all appointments (i.e., clients, case work, and potential clients).


• Support paralegals and when needed, attorneys.


• Handle confidential information with discretion


• Edit and attend to issuance of bills.


• Perform a variety of other tasks as assigned.

Requirements


• Expert level verbal and written communication skills.


• Meticulous attention to detail and proofreading skills.


• Strong operational knowledge of or ability to learn standard office equipment including copier, scanner, telephone, postage meter and binding machine.


• Extensive technology experience and strong internet skills.


• Exceptional organizational skills with the ability to multitask and meet tight deadlines.


• Strong understanding of legal terminology or ability to learn.


• Able to establish and maintain effective working relationships with clients, co-workers and other professionals.

Education and Experience


• High school diploma or equivalent.


• Prior experience supporting paralegals or attorneys preferred.


• Microsoft Word proficiency. Basic Excel skills a plus. Ability to learn computer programs, such as document management software is required.

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