Facilities Manager

Summary/Objective

The Facilities Manager oversees daily building operations, maintenance, safety, and vendor coordination across all SAM locations. This role ensures that all facilities are functional, compliant, safe, and aligned with organizational priorities. The Facilities Manager collaborates closely with school leadership, the Operations team, and external vendors to support a high-quality learning environment for students and staff.

Essential Functions

• Oversees daily building operations, maintenance, and repairs across assigned Summit Academy schools and administrative facilities.

• Responds to work orders, prioritizes tasks, and ensures timely, documented completion using Asset Essentials.

• Conducts regular building walkthroughs and preventative maintenance inspections, identifying facility needs, safety issues, and operational risks.

• Coordinates and verifies completion of repairs involving HVAC, electrical, plumbing, security systems, and general building components.

• Supports and monitors custodial services to ensure cleaning quality, building readiness, and compliance with organizational standards.

• Maintains accurate facility records, service logs, inspection documentation, and corrective action updates.

• Serves as the primary point of contact for maintenance, custodial, HVAC, grounds, and repair vendors.

• Coordinates vendor schedules, verifies adherence to scope, and monitors service-level expectations.

• Obtains quotes for maintenance or repair work, analyzes cost and quality, and provides recommendations to the Executive Director of Operations.

• Tracks vendor performance and escalates concerns regarding responsiveness, workmanship, or safety issues.

• Supports compliance with fire safety requirements, building codes, OSHA standards, environmental regulations, and state/local mandates.

• Coordinates facility-related safety inspections, fire marshal reviews, drills, and corrective actions in partnership with Compliance & Safety.

• Identifies and reports facility risks or hazards and ensures timely resolution of issues that impact safety or building operations.

• Develops project timelines, milestones, and deliverables for capital improvements and major repairs.

• Creates and manages project plans including scope, schedule, budget, risk assessment, and resource allocation.

• Uses data from Asset Essentials, vendor logs, and inspection reports to prioritize projects based on urgency, compliance requirements, cost, and long-term impact.

• Conducts post-project reviews to evaluate vendor performance, cost efficiency, and project outcomes, documenting lessons learned.

• Provides site-level input into annual capital expenditure planning and facilities budget development.

• Supports seasonal building readiness activities (school-year opening/closing, winterization, summer maintenance).

• Communicates proactively with school leaders regarding timelines, project impacts, and expected completion dates.

• Provides customer-focused support to resolve facility concerns and improve school satisfaction.

• Provides regular updates to Operations leadership regarding facility conditions, risks, and maintenance priorities.

Competencies

• Facilities Operations & Maintenance

• Compliance & Safety Support

• Vendor Coordination & Accountability

• Project Planning & Execution

• Capital Project Support

• Communication & Customer Service

• Organization & Time Management

• Technical Proficiency

• Problem Solving & Prioritization

Supervisory Responsibility

Supervises Facilities Coordinator, Vendors/Contractors

Work Environment

This position operates in both a professional office environment and an active field environment. Office work includes the use of computers, phones, and standard office equipment. Field responsibilities require visiting multiple school buildings, interacting with contractors, reviewing construction plans and prints, taking measurements, accompanying inspectors, and ensuring work meets building requirements, codes, and organizational standards. The Facilities Manager must be comfortable navigating mechanical spaces, construction areas, and occupied school environments.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is regularly required to talk or hear. The employee is frequently required to stand, walk, use their hands to handle or feel, and reach with their hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Position Type/Expected Hours of Work

Full-time, standard hours; may require occasional evenings/weekends.

Travel

Moderate, 25-30%, to school campuses across the state.

Required Education and Experience

• Minimum of five years' experience managing maintenance, custodial, or facilities operations across multiple sites

• Knowledge of OSHA, EPA, fire safety, and state building code compliance

• Experience in vendor management and contract administration

• Familiarity with work-order tracking systems and preventive maintenance planning

Preferred Education and Experience

• Bachelor's degree in Facilities Management, Engineering, or related field

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.