Accounts Payable Specialist
2 weeks ago
Job Title: Accounts Payable Specialist
Location: This position is remote and full-time.
Why Imperative Care?
Do you want to make a real impact on patients? Imperative Care is changing the way stroke is treated. As part of our team, you'd be developing breakthroughs that will revolutionize the future of stroke care. Every day, the technologies that we develop at Imperative Care directly impact human lives. Our focus is on the needs of the patient, and they come first in everything we do.
What You'll Do
The Accounts Payable Specialist will complete daily tasks related to travel expenses, invoice processing, month- end closing activities and support to the General Ledger (GL) team ensuring compliance with internal controls, financial standards, and regulations. An individual in this role is resourceful, demonstrates a high degree of initiative and independence requiring little instruction in daily work and exceling at working with a high level of accuracy and Identifies and recommends ways to improve process efficiency. Understands implications of work and makes recommendations for solutions.
- Review expense reports and related supporting documentation via Concur (or future online travel expense tool, if applicable) to ensure compliance with company travel and expense policy. Document Concur audit service exceptions and errors for service optimization.
- Reconcile company credit card expenditures in Concur to supporting documentation provided by company card holders on an at least monthly basis.
- Provide full cycle accounts payable (AP) support. Obtain signed W-9 and New Vendor Forms from new suppliers. Enter and upload invoices into Coupa. Research and resolve invoice discrepancies and issues. Review for appropriate documentation and approval.
- Asist with weekly Coupa payment batch processing.
- Assist the General Ledger team with gathering supporting documentation for Fixed Assets and Prepaid transactions.
- Support the Month/Quarter/Year-end close and/or audits.
- Assist with the year-end 1099-MISC reporting process. Ensure a Form 1099-MISC is mailed to each applicable supplier and the related Form 1096 is submitted to the IRS by the deadline..
- Assist with the annual Open Payments submission by gathering the necessary data and information provided to the company's third-party reporting provider.
- A minimum of 3 years of related experience; or a combination of education and work experience.
- Associates or Bachelor's degree in related field is preferred.
Proficient in Microsoft Office, including Excel.
Experience working with an ERP system, QAD is preferred. - Experience working with spend management systems, Concur and Coupa is preferred.
- Self-motivated/self-directed with ability to work in a team and conscientious approach to work assignments.
- Ability to pay attention to detail and keep eye for finding discrepancies.
- Excellent written and verbal communication skills.
- Good interpersonal skills, effective interaction with other departments.
Join Us Imperative Care
Salary Range $31-35 hourly
Please note that the salary information is a general guideline only. Imperative Care considers factors such as scope and responsibilities of the position, candidate's work experience, education/training, key skills, and internal equity, as well as location, market and business considerations when extending an offer. As part of our total rewards package, Imperative Care offers comprehensive benefits including a 401k plan, health benefits, generous PTO, a parental leave program and emotional health resources.
The use of external recruiters/staffing agencies requires prior approval from our Human Resources Department. The Human Resources Department at Imperative Care requests that external recruiters/staffing agencies not to contact Imperative Care employees directly in an attempt to present candidates. Complying with this request will be a factor in determining future professional relationships with Imperative Care.
Imperative Care will not accept unsolicited resumes from any source other than candidates themselves for either current or future positions. Submission of unsolicited resumes in advance of an agreement between the Human Resources Department and the external recruiter/staffing agency does not create any implied obligation on the part of Imperative Care.
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