Payroll Specialist and HR Assistant

Job Overview

We are seeking a dynamic and detail-oriented Payroll Specialist and HR Assistant to join our team In this vital role, you will be the backbone of our payroll operations and human resources support, ensuring accurate compensation processing, benefits administration, and employee record management. Your energetic approach will help streamline payroll workflows, maintain compliance with financial and HR regulations, and foster a positive workplace environment. This position offers an exciting opportunity to develop your expertise in payroll management, HRIS systems, and accounting software while contributing to the success of a mission-driven organization.

Responsibilities

• Manage end-to-end payroll processing using systems such as Paycom, Paychex, ADP and Paylocity, ensuring timely and accurate salary disbursements.
• Perform data entry and account reconciliation tasks related to payroll, benefits administration, accounts payable/receivable, and general ledger accounting.
• Maintain precise employee records within HRIS platforms; update personal information, employment status, benefits enrollment, and time tracking data.
• Administer employee benefits programs including health insurance, retirement plans, leave policies, and other perks; assist employees with benefits inquiries.
• Process journal entries for payroll expenses, tax filings, and other financial transactions using accounting software such as QuickBooks or similar tools.
• Conduct analysis of payroll data to identify discrepancies or errors; resolve issues promptly to ensure compliance with tax laws and organizational policies.
• Support human resources functions by assisting with onboarding new hires, maintaining personnel files, and coordinating training sessions.
• Collaborate with finance teams on month-end closing activities involving general ledger reconciliation and financial reporting related to payroll costs.
• Ensure adherence to federal, state, and local regulations concerning payroll taxes, governmental reporting requirements, and labor laws.
• Assist with accounts payable/receivable processes; verify invoices related to payroll deductions or vendor payments.
• Utilize technical accounting skills such as double-entry bookkeeping and understanding of debits & credits for accurate financial recordkeeping.
• Support special projects related to non-profit or governmental accounting as needed; contribute to process improvements for efficiency gains.

Experience

• Proven experience in payroll management using platforms like Paylocity, Paycom and/or ADP is highly desirable.
• Strong familiarity with accounting software such as QuickBooks or similar financial tools; experience with general ledger reconciliation is a plus.
• Knowledge of HRIS systems for managing employee data effectively.
• Prior work in benefits administration and understanding of human resources functions within a corporate setting.
• Demonstrated ability in data entry accuracy combined with analysis skills for troubleshooting discrepancies in payroll or financial records.
• Familiarity with governmental accounting standards and tax experience related to payroll taxes is advantageous.
• Technical skills including 10-key typing proficiency and understanding of bookkeeping principles such as journal entries and double-entry bookkeeping are essential.
• Excellent organizational skills with the ability to handle multiple priorities efficiently while maintaining attention to detail in a fast-paced environment. Join us in this energetic role where your expertise will empower our organization's financial health and employee satisfaction We value proactive individuals who thrive on precision and collaboration—ready to make a meaningful impact every day

Job Type: Full-time

Pay: From $27.50 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education:

• Bachelor's (Preferred)

Experience:

• Payroll Processing: 1 year (Required)

Language:

• Spanish (Preferred)

Location:

• Tustin, CA Preferred)

Work Location: In person