Client Services Coordinator
6 days ago
Lyon | Stahl Investment Real Estate is a fast-growing commercial real estate brokerage with offices in Century City, El Segundo and Riverside. Our investment team is made up of knowledgeable, results-driven brokers, backed by innovative and scalable technology that sets us apart in the industry.
We are seeking a part-time, Client Services Coordinator to join our El Segundo office (approximately 25 hours a week). This role is central to keeping daily office operations running smoothly, ensuring our agents are supported and the office functions efficiently. As the first point of contact for many clients and visitors, the ideal candidate will bring a professional, personable, and service-oriented demeanor.
Requirements
- 2+ years of experience in a customer service or client-facing role.
- Strong writing and verbal communication skills.
- Excellent organizational and time management abilities.
- Comfortable handling phones and engaging with diverse personality types.
- Proficiency with Microsoft Office Suite and Google Workspace.
- Familiarity with social media platforms and content creation tools (e.g., Canva).
- Tech-savvy and eager to learn new software applications.
- Self-motivated and able to work independently.
Responsibilities
- Manage the front desk and welcome all visitors with professionalism.
- Answer and route incoming calls; take and deliver accurate messages.
- Maintain calendars for conference rooms and schedule meetings.
- Keep office and conference rooms clean, organized, and stocked with supplies.
- Sort and distribute mail; accept and sign for deliveries.
- Communicate with the cleaning company and coordinate additional needs.
- Work with building management regarding visitors, key cards, parking, work orders etc.
- Track and restock office supplies; maintain a checkout log for shared items.
- Organize and digitally file receipts and office documents.
- Assist in coordinating in-office and company-wide events
- Assist with updating company social media profiles.
- Create social media content and graphics using Canva.
- Research property details and input data into Salesforce.
- Perform a variety of routine administrative tasks.
The company reserves the right to add or change duties as needed.
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