Professional Meeting Planner

15 hours ago

Richmond, Virginia, United States TECHEAD Full time

TECHEAD is celebrating over thirty-five years of incredible heritage, talent, and accomplishments To learn more about TECHEAD, visit us at

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Professional Meeting Planner | 21921

Contract: 12 Months

Hybrid: Depends on need how often on-site

Local Candidates Only

Richmond, VA

No C2C Candidates

  • Mandatory Requirements:
    5 Years of experience required
  • High School Diploma
  • Proficient in Cvent
  • Proficient in Microsoft suite of office tools

Top Skills:

  • Professional meeting planning experience
  • Highly organized
  • Great at building & maintaining customer relationships

Preferred Experience:

  • CMP preferred

Primary Responsibilities:

  • Provide meeting planning services, supporting the Meeting Planning department and company affiliates.

Requirements:

  • Request non-disclosure agreements (NDA) and Certificates of Insurance (COI) from vendors including but not limited to ground transportation, destination management companies (DMC), venues and activities
  • Maintain relationships with best-in-class Suppliers including but not limited to restaurants, hotels, DMC's, venues, speakers, entertainment, ground transportation, etc.
  • Collaborate with clients to determine meeting/event needs with a focus on financial discipline, contractual and monetary approval authority compliance, and budget reconciliation
  • Use approved meeting, budgeting and sourcing software provided by company
  • Maintain complete event files including an estimated budget prior to / during the event and a fully reconciled budget for every event including receipts, Banquet Event Orders (BEO), and all other supporting documentation
  • Develop detailed instructions in conjunction with BEO's, agendas, rooming lists, transportation manifests and similar documents, as required by each event
  • Provide Administrative support to include name badges, meeting websites, signage, and other required collateral
  • Provide on-site execution services as needed/requested by the client or directed by AAMP
  • Provide all services in accordance with all policies and guidelines governing the Altria Company and its Affiliates
  • Contractor is delivering services in a timely fashion based on client requirements, Altria Company's requirements and at the direction of AMMP
  • Dates and times for events may require some work on weekends or outside of normal business hours

TECHEAD's mission is to make our on-site associates successful by placing them in the right environment so they can grow and prosper. How we treat and respond to our clients and employees is a reflection of who we are and makes us stand out from the rest. Keeping our business focused on building and maintaining relationships with our employees and clients is the key to our success. We won't strive for anything less.

TECHEAD provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

For more information on TECHEAD please visit

.

No second parties will be accepted.

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