Accountant II

Important Recruitment Information for this vacancyAccountant II1 position open until filledAgency Information:The Adjutant General's DepartmentEmergency ManagementTopeka, KsAbout the PositionWho can apply: Those applicants that meet the criteriaClassified/Unclassified Service: UnclassifiedFull-Time/Part-Time: Full-TimeRegular/Temporary: RegularWork Schedule: Monday through FridayEligible to Receive Benefits: YESVeterans' Preference Eligible: YESCompensation: $25.50 per hour.Salary can vary depending upon education, experience, or qualifications.Employment BenefitsComprehensive medical, mental, dental, vision, and additional coverageSick & Vacation leaveWork-Life Balance programs: parental leave, military leave, jury leave, funeral leavePaid State Holidays (designated by the Governor annually)Fitness Centers in select locationsEmployee discounts with the STAR ProgramRetirement and deferred compensation programsVisit the Employee Benefits page for more information…Position Summary & ResponsibilitiesESSENTIAL ABILITIES FOR ALL JOB CLASSIFICATIONSAbility to demonstrate predictable, reliable, and timely attendance.Ability to follow written and verbal directions and to complete assigned tasks on schedule.Ability to read, write & communicate in English and understand basic math.Ability to learn from directions, observations, and mistakes, and apply procedures using good judgment.Ability to work independently or part of a team; ability to interact appropriately with others.Accounts Payable & Procurement ProcessingProcesses payment vouchers from vendors, state agencies, utilities, and contracts, ensuring accurate coding, funding alignment, and compliance with disaster and grant-related requirements.Reviews and processes purchase orders submitted by program managers, verifying completeness, accuracy, and proper funding source allocation.Ensures compliance with established accounting principles, agency policies, and operational objectives; coordinates fiscal operations across internal sections and external partners.Provides expert guidance and training to agency staff on accounting systems, fiscal procedures, and compliance requirements.Recommends improvements to account structures, ledger formats, and reporting systems; consults with administrators and program leads to ensure fiscal alignment with operational goals.Assists subordinate staff in resolving complex accounting issues; responds to internal and external inquiries regarding fiscal policies and proceduresGrant Reimbursement AdministrationManages reimbursement requests for all disasters, Federal and State and SEOC deployments.Determines eligibility of expenditures, completes reimbursement forms and SMART interfund entries, and responds to requests for clarification or additional documentation.Communicates with program managers and State Authorized Agent (SAA) to ensure expenditures and requests for reimbursement are timely and accurate.Coordinates with program managers to resolve non-allowable or incomplete submissions.Collaborates with users to identify reporting needs, evaluate the informational value, and develop reporting techniques that ensure compliance with statewide fiscal policies and meet the specialized requirements of diverse funding sources.Prepares periodic financial statements and compliance reports for grantors and oversight entitiesProcess ImprovementIdentifies work processes needing improvement and collaborates with internal stakeholders, including IT staff, to develop, test, and implement enhancements.Assesses the effectiveness of implemented improvements and recommends adjustments to optimize fiscal operationsIncumbent may be subject to call-in/call-back outside of regular working hours to support state response and recovery actions, staffing the State Emergency Operations Center (SEOC), or deployment to areas impacted by an emergency or disaster.Incumbent is required to remain knowledgeable of current agency plans and procedures and to maintain a working knowledge of NIMS and related SEOC interfaces, in addition to supporting any training and/or documentation requirements as needed.Qualifications:Education:High School Diploma- -Education may be substituted for experience by the agencyEducation or Training-Special or professional:Three years of experience in professional accounting/audit workSpecial knowledge, skills, and abilities:Knowledge of accounting principlesKnowledge of general methods and procedures in responsibility*Knowledge of English, spelling, grammar, and arithmetic*Ability to operate personal computers and software*Ability to contribute to the development and cohesion of a work team*Ability to communicate effectively both verbally and in writing*Ability to speak using good clarity, tone, volume, syntax, grammar, inflections, and modulationPost-Offer, Pre-employment Requirements:KBI security Clearance, work extended hours during emergencies and disasters, and ability to pass agency information technology training requirements.Recruiter Contact InformationName: Angelina FariasEmail: Phone: Mailing Address:2722 SW Topeka BlvdTopeka, Ks 66611Job Application ProcessFirst Sign in or register as a New User.Complete or update your contact information on the Careers> My Contact Information page. *This information is included in all your job applications.Upload required documents listed below for the Careers> My Job Applications page. *This information is included in all your job applications.Start your draft job application, upload other required documents, and submit them when it is complete.Manage your draft and submitted applications on the Careers> My Job Applications page.Check your email and My Job Notifications for written communications from the Recruiter.Email – sent to the Preferred email on the My Contact Information pageNotifications – view the Careers> My Job Notifications pageHelpful Resources at : "How to Apply for a Job – Instructions" and "How to Search for a Job – Instructions"Required Documents for this Application to be CompleteUpload these on the Careers - My Job Applications pageDisability VerificationTax clearanceCollege TranscriptsDD214 (if you are claiming Veteran's Preference)Upload these on the Attachments step in your Job ApplicationHelpful Resources at : "How, What, & Where do I Upload Documents"Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a state job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.If you have a missing tax return(s) or owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at Kansas Department of Revenue - Tax Clearance Frequently Asked QuestionsHow to Claim Veterans PreferenceVeterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.Learn more about claiming Veteran's PreferenceHow to Claim Disability Hiring PreferenceApplicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.Learn more about claiming Disability Hiring PreferencePLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to , or can be mailed/delivered in person to:ATTN: Disability Hiring Preference CoordinatorOffice of Personnel ServicesDocking State Office Building915 SW Harrison Ave, Suite 260Topeka, KS 66612Equal Employment OpportunityThe State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.