Secretary/ Accountant

Job Overview

We are seeking a highly organized and detail-oriented Secretary to join our team. The ideal candidate will possess strong administrative skills and be proficient in managing office tasks efficiently. This role requires excellent communication abilities, both verbal and written, as well as a customer-focused approach. The Secretary will be responsible for supporting daily operations, managing schedules, and ensuring smooth office functionality.

Responsibilities

• Maintain organized filing systems for documents and records.
• Perform data entry tasks accurately and efficiently.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Provide customer support by addressing client concerns and inquiries promptly.
• Utilize Microsoft Office Suite and Google Workspace for document creation, data management, and communication.
• Able to handle professional calls
• Record and organize financial transactions
• Prepare financial statements (balance sheets, income statements, etc.)
• Manage payroll, invoices, and receipts
• Monitor budgets and financial performance
• Advise on cost control, savings, and profitability
• Proofread documents to ensure accuracy and professionalism in all correspondence.
• Support bookkeeping tasks using QuickBooks or similar software as needed.

Requirements

• Proven experience in an administrative role or similar position is preferred.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Excellent typing skills with a focus on accuracy.
• Familiarity with multi-line phone systems and front desk operations is advantageous.
• Bilingual candidates are encouraged to apply for enhanced communication capabilities.
• Strong customer service skills with a focus on phone etiquette and professional communication.
• Ability to work independently while being a proactive team player.
• Experience in clerical duties such as filing, data entry, and administrative support is essential. If you are a motivated individual looking to contribute to a dynamic team environment while utilizing your organizational skills, we encourage you to apply for this Secretary position.

Job Type: Full-time

Pay: From $18.00 per hour

Work Location: In person