staff accountant

Summary

We are seeking a detail-oriented and highly motivated Staff Accountant to join our finance team. The ideal candidate will be responsible for supporting day-to-day accounting operations, maintaining financial records, and ensuring compliance with company policies and procedures. This role offers the opportunity to grow within the company and gain valuable experience in various aspects of accounting and finance. The Staff Accountant Associate is responsible for accurate and timely payment of all company debts which may include vendor invoices, travel agency commissions, outside contractors, contract labor, employee reimbursements and company credit card billings.

Essential Functions:

A. Daily

• Manage accounts payable and General Cashier, ensuring timely processing of invoices and payments.
• Verifies invoices for accuracy and matches them to packing slips, purchase orders and receiving logs. Codes invoices and prepares for data entry into the computer.
• Perform Cashier bank reconciliations and monitor/manage petty cash.
• Verifies all credit card billings and insures all receipts are attached.
• Verifies all travel expense forms and check requests.
• Obtains approvals for, but not limited to, invoices, check requests, credit card billings, travel expense forms, travel agency commissions, and contract agreements.
• Does the data entry into the A/P module, prints reports and verifies input.
• Works with vendors and employees about invoice and payment discrepancies.
• Insures invoices are processed on a timely basis in order to avoid late charges and to ensure prompt payment discounts.

B. Weekly

• Prepares for the check run by printing the A/P Aging Report and Cash Requirements Report.
• Selects vendors to be paid in the system and prepares the check runs.
• Maintains hard copy vendor files and records for 90 days.

C. Monthly

• Reconciles all vendor statements to open invoices.
• Support month-end and year-end closing processes.
• Ensures that all invoices are recorded in the proper month.
• Prepares an A/P accrual journal entry and verifies all goods and services received are expensed in the correct month.
• Works with the Assistant Director and Director to verify accuracy of A/P numbers in the financial statements.
• Cross trains in other areas and assists in covering these areas when there are staffing shortages.

Qualifications

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Self-starter
• Able to manage multiple tasks and meet deadlines.
• Works well with others, and has good communication skills.
• Must have working knowledge of Excel or spreadsheet software, Word, and windows based programs.
• Excellent organizational and time-management skills.
• High level of accuracy and attention to detail.
• Works as a team player.

Is able to do problem solving and resolve issues relating to Accounts Payable and to assist others as needed.

EDUCATION and/or EXPERIENCE

3-5 years of hospitality industry accounting. Experience with systems and software such as Excel, Markview, SpaSoft, Resort Suites and Outlook. Must be proficient in excel spreadsheets.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to read and interpret retail product labeling. Ability to speak effectively before groups of customers or associates of organization.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand and use hands. The associate frequently is required to reach with hands and arms and talk or hear. The associate is occasionally required to sit; walk; climb or balance; and stoop, kneel, crouch, or crawl. The associate must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.