Accounting Assistant III

Job Summary
This is advanced technical support work in the accounting field for Clark County. The incumbent either acts in the capacity of lead worker for other clerical employees in a work unit or is responsible for complex accounting work.

Employees of this class are responsible for performing complex work associated with the operation of double entry financial and accounting systems. Work of the class differs from that of the professional accounting series in that evaluation of accounting summary data and evaluation and revision of accounting procedures are not normal responsibilities.

Work performed in this class consists of responsibility for preparing and maintaining accounting records; journals, ledgers, reports, statements and accounts associated with a variety of financial transactions. Incumbents are capable of establishing new and innovative record keeping procedures either manually or through an on-line data entry system. Results of work have a significant and prolonged effect in the operation of the work unit, division, department or other governmental departments or agencies within the County.

Incumbents are able to perform all non-professional responsibilities within the section after two years of on-the-job training. Guidelines are in the form of Federal, State and local governmental policies, accounting procedures, control requirements and legal provisions. Work is performed with a high degree of independence, judgment and discretion within the general parameters established by the division, department and supervisors.

Employees must possess a knowledge and understanding of generally accepted accounting principles and practices. The employees may be required to have knowledge of computer applications related to financial reporting. The employees must have a knowledge and understanding of legal provisions related to the functions being provided. Employees must be able to prepare complex to moderate data, statements and reports with minimal supervision. Such reports also require analytical thought and explanation. Employees may participate in the development and implementation of new accounting procedures for their own departments and other governmental departments.

Personal contacts are usually with other employees within the same work unit, supervisor and representatives from various county departments, agencies and offices. Contacts may also include persons involved in other outside governmental units, as well as the general public. The purpose of contact is to obtain clarify or give facts or information directly related to the work being performed by the division or department served. Information handled may be of a technical as well as a substantive nature, and may be of a confrontational nature.

The job will consist of auditing supplier invoices for accuracy that are entered by departments, auditing expense reports for compliance with policy, auditing procurement card transactions for compliace with policy and processing payments. This is a team oriented position where specific job duties rotate monthly, but the team is responsible for completion of all work and individual contributions are monitored. Team members are also assigned additional reconciliation tasks.

Qualifications
Education and Experience

Three (3) years of general office experience, two (2) years of which must be directly related to the work of the class; or Two (2) years (90 credit hours) of post-secondary bookkeeping or accounting occupational training or education may be substituted for up to two (2) years of required experience.

Any combination of work experience and education which demonstrates the ability to perform the work of the class.

Knowledge of: The principles and practices of double-entry bookkeeping; general office practices and procedures; government structure and budget procedures; accounting principles, theories, concepts and terms; basic methods and techniques of governmental accounting, including knowledge of the Washington State BARS system.

Ability to: Classify accounting transactions, maintain and reconcile accounts, close accounts and prepare reports and statements; acquire knowledge of specialized procedures and subject matter encountered in specific assignments of the position; plan and oversee the activities of other employees; establish and maintain effective working relations with co-workers, supervisors, the general public, and employees and officials of other departments and agencies; understand and execute oral and written instructions and to apply available guidelines to varied situations; operate office equipment associated with the duties of the position at an occupational level; communicate complex and sometimes highly technical information clearly, orally and in writing.

Examples of Duties

Duties may include but are not limited to the following

Participates in the formulation, advocacy and implementation of accounting procedures related to the unit and the development and issuance of financial related reports.

Maintains, controls, and/or supervises the maintenance of general or subsidiary ledgers, balancing operations, pre-auditing functions, and various other accounting and clerical accounts maintenance activities such as receivables, payables, billings, and related functions.

Maintains, controls, and/or supervises the preparation of financial statements; prepares financial analysis of expenditures, operations, and related areas; conducts close-out procedures for a specified unit or program within a department.

Assists in development and installation of new accounting systems, or of modifications to existing systems; identifies requirements and determines that professional accounting standards are maintained.

Develops and maintains accounting records and schedules; calculates equipment rates for future replacement; performs a variety of technical functions for the department.

Directs and participates in the work flow of the office to meet deadlines; assures compliance with established policies and procedures; reviews and approves financial and statistical reports developed within the unit; assigns work to other fiscal support staff.

Assists in the formulation and presentation of budgets for controlling funds to implement program objectives of a department. May review operating budgets periodically to analyze trends affecting budget needs. Reviews expenditures to ensure compliance with budget plan.

Oversees the proper accounting of and department compliance with budget, billing and fiscal operations, regulations of State and Federal grants; works with subcontractors to ensure compliance with laws and regulations, formulation of budget filling and fiscal procedures and accounting for grant appropriations.

Operates a typewriter, calculator, adding machine or on-line computer as required by the duties of the position.

The ideal candidate will have the following types of experience

• Accounts Payable and payment processing experience
• Experience successfully working in teams
• Effective communicator both written and verbal
• Microsoft Office including Outlook, Excel and Word
• 10-Key by touch
• Detail oriented
• Customer Service
• Governmental accounting experience
• Account reconciliation experience
• Experience with ERP systems - preferably Workday

SELECTION PROCESS

If you wish to upload a resume or other documents: Resumes and documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.

Application Review (Pass/Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

Oral Interview - The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.

Employment References will be conducted for the final candidates and may include verification of education.

It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.

Position will remain open until filled.

Salary Grade

Local 11.6

Salary Range

$ $32.63- per hour

Close Date

Open Until Filled

Recruiter

Brianna Bradley

Email

Equal Opportunity Employer

Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County's Equal Employment Opportunity Plan is available at

Employee Benefits And Additional Compensation
Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at Also please refer to the specific bargaining unit contract for additional compensation at

Retirement Information

All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.

For additional information, check out the Department of Retirement Systems' web site here:

If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at ; Relay