Deputy Director, Recruitment

• ADMIN TRIALS AND HEARINGS

Posted On: 10/18/2025

• Full-Time

Location

MANHATTAN

• Exam May Be Required

Department

Admin, GC, PI & Exec

Salary Range:

$91,394.00 – $102,166.00

ABOUT OATH:

The City of New York's Office of Administrative Trials and Hearings (OATH) is the nation's largest administrative tribunal, holding approximately 400,000 trials and hearings a year. As the City's central, independent administrative law court, OATH adjudicates a wide range of matters filed by nearly every city agency, board and commission. OATH also houses the Center for Creative Conflict Resolution which provides mediation and restorative justice support to City government agencies and the general public, and the Administrative Judicial Institute, a resource center that provides training, continuing education, research and support services for administrative law judges and hearing officers.

JOB DESCRIPTION:

The Office of Administrative Trials and Hearings (OATH) is seeking a dynamic professional to serve as Deputy Director for Recruitment. Reporting to the Director of Recruitment and Employee Services, the Deputy Director will play a vital role in overseeing and managing all aspects of recruitment and onboarding functions. The position requires a strong background in all areas of recruitment, civil service list call and collaboration with external oversight agencies.

Responsibilities include, but are not limited to:

• Provide valuable assistant to the Director in coordinating recruitment activities, and when necessary, employee services functions, ensuring compliance with city-wide policies and alignment with OATH's mission
• Coordinate and participate in recruitment events, including, DCAS' hiring halls and job fairs
• Oversee and manage the processing of personnel transactions, including but not limited to, salary adjustments, civil service appointments, title changes, and DP 72 between OATH and other city agencies
• Supervision of administrative/professional staff
• Monitor the agency's PS budget; including, tracking vacancy, updating staffing reports, identifying and communicating vacancies to senior managers
• Liaison to OMB, including, proactively resolving issues and coordinating responses to OMB inquiries
• Manage and conduct exit interviews and maintain data on separating personnel; responsible for completing mandated reporting (LL 130) on separated personnel
• As necessary, provide high-level assistance to the Deputy Commissioner for Administration and Assistant Commissioner for Human Resources
• Assist the Director with the coordination of the agency's training
• Perform other high-level projects and tasks, as required

HYBRID OFFICE / REMOTE WORK SCHEDULE AVAILABLE AFTER INITIAL TRAINING PERIOD, SUBJECT TO THE NEEDS OF THE TRIBUNAL

*TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE, OR BE REACHABLE ON THE CIVIL SERVICE LIST. *

ADM MANAGER-NON-MGRL FRM M1/M C

Minimum Qualifications

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or

3. A four-year high school diploma or its educational equivalent and six years of

satisfactory, full-time progressively responsible experience as described in "1"

above, 18 months of which must have been in an administrative, managerial,

executive or supervisory capacity. The supervisory work must have been in the

supervision of staff performing clerical/administrative work of more than

moderate difficulty; or

1. Education and/or experience equivalent to "1", "2" or "3" above. However, all

candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above

the high school level may be substituted for the general clerical/administrative

experience (but not for the administrative, managerial, executive or supervisory

experience described in "1", "2" or "3" above) at a rate of 30 semester credits

from an accredited college for 6 months of experience up to a maximum of 3½

years.

Preferred Skills

• Extensive human resources experience, including, recruitment and benefits - In-depth knowledge of citywide personnel policies and procedures - Subject matter expert on NYCAPS functions - Comprehensive knowledge of civil service process including calling lists, and the DP-72 process - Ability to develop, produce and maintain HR actions tracking reports - Excellent organizational and communication skills - Excellent time management skills with a proven ability to meet deadlines - Experience using SmartRecruiters - Experience in managing multiple stakeholders - Experience and poise in dealing with executive level staff

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Shortlist

Job ID

751965

Title code

1002C

Civil service title

ADM MANAGER-NON-MGRL FRM M1/M2

Title classification

Competitive-1

Business title

Deputy Director, Recruitment

Posted until

10/24/2025

• Experience Level:

Experienced (Non-Manager)

Job level

01

Number of positions

1

Work location

100 Church St., N.Y.

• Category:

Administration & Human Resources

Deputy Director, Recruitment