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Temporary Program Manager, Professional Exchanges

7 hours ago

Washington, Washington, D.C., United States American Councils for International Education Full time

Description
FLSA STATUS:
EXEMPT

COMPENSATION:
$75,000 - $85,000 annually

FOR EMPLOYEES IN THE WASHINGTON, D.C METRO AREA.

End Date: December 31, 2026

Position Summary
The Manager supports the administration of Professional Exchanges, including Professional Fellows Programs, Business Leaders Programs, and special projects across Europe and Eurasia, Central Asia, and Southeast Asia. Professional Exchange programs include fully-funded two-way exchange program sponsored by the U.S. Department of State's Bureau of Educational and Cultural Affairs and Public Diplomacy Sections at U.S. Embassies. These exchanges provide emerging leaders with the opportunity to spend five to six weeks in the United States gaining professionally relevant fellowship experiences at non-profit, public, or private sector organizations. The program promotes mutual understanding, enhances Fellows' leadership and professional skills, and builds lasting and sustainable partnerships between participating countries and the United States.

The Program Manager will be responsible for administrative oversight and management of various administrative functions of professional exchanges in close collaboration with the Professional Exchanges Director. The position is hybrid with two days a week required in office in Washington, D.C.

Please note: This position is temporary based on current funding and therefore runs through 12/31/26. An option for extension is possible pending future funding.

Position Responsibilities
Manage the department's administrative structure and tasks including but not limited to:

  • Managing program operations and policies including maintenance and enforcement of operational guidelines, development of forms and templates, and managing partner compliance (including subgrantees, consultants, vendors, and other program partners);
  • Assisting with recruitment and selection activities including outreach and social media, application management, application evaluation and interview processes;
  • Managing travel logistics including overseeing the J-1 visa process, international and domestic travel arrangements, and participant enrollment in health benefits plans with support from program staff;
  • Supporting the Director in processing and reconciling on-program support (OPS) issues;
  • Managing the financial oversight of program partners, managing timely and accurate processing of financial requests, tracking submission of cost share, and training on financial best practices with program staff and partners;
  • Tracking and engagement of foreign and U.S. alumni, including maintaining database, addressing alumni taskers, administering alumni activities, and preparing alumni highlights;
  • Managing Action Plans processes including proposal development, selection and implementation of Reciprocal Exchanges, and reporting on U.S. Fellows impacts and highlights;
  • Ensuring compliance of federal and award regulations including preparation and submission of reports, financial processes, working with program partners to ensure compliance with DOS priorities and policies, Assist with the review of Institute Partner fellowship placements and submission to ECA for review and approval, etc.;
  • Updating and implementing trainings for the Program's Operational Guidelines;
  • Other duties as assigned.

Qualifications
QUALIFICATIONS/ELIGIBILITY

  • Excellent managerial, administrative and organizational skills;
  • Experience managing vendors, partners/contractors, subcontractors, and junior program staff;
  • Experience implementing and enforcing standard procedures on exchange programs;
  • Proficiency in Excel, working within existing program templates;
  • Strong attention to detail and ability to review and edit deliverables of others;
  • Ability to manage multiple priorities quickly and effectively;
  • High level of interpersonal skills and cultural sensitivity to interact effectively with all levels of participants, staff and program stakeholders;
  • Capacity to work both independently and as a member of a team;
  • Ability and willingness to occasionally work during non-business hours such as weekends and/or evenings as program necessitates;
  • Ability and willingness to travel domestically and internationally if needed;
  • Familiarity with the cultures and geography of Eurasia and/or Southeast is preferred but not required;
  • A minimum of five years of experience working on international exchanges, management experience preferred;
  • Experience managing a team;
  • Must be able to be in person in the Washington, D.C. office a minimum of two days a week.

Benefits
This position is eligible for healthcare benefits.

American Councils is committed to providing employment opportunities for all individuals, in accordance with current federal regulations. Our focus is on ensuring that all individuals have equal access to employment and advancement opportunities based on merit. American Councils' commitment to employment opportunity is driven by federal requirements, including Section 503 of the Rehabilitation Act (supporting individuals with disabilities) and the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) (protecting covered veterans). We also ensure our employment practices comply with all applicable regulations, including E-Verify requirements for work eligibility. We are dedicated to fostering a workplace where all individuals have the opportunity to succeed and grow, in full compliance with federal law.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or(c) consistent with the contractor's legal duty to furnish information.