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Hospitality Field Coordinator

3 weeks ago

Poughkeepsie, New York, United States Alluvion INC Full time

Company Description

Alluvion Vacations, a division of Alluvion INC, is a full-service marketing and vacation rental management company catering to short-term rental property owners. We streamline the rental process by handling everything from reservations and payments to property cleaning and customer service. We are the only vacation rental management company offering top-tier marketing and optimization services..

Role Description

The Hospitality Field Coordinator oversees on-site quality control across all rental properties, making sure each home is fully prepared for incoming guests. This role blends fieldwork, inspections, supply management, documentation, and coordination with housekeeping and maintenance teams.

The coordinator travels to each assigned property before guest check-in to conduct a detailed walkthrough. This includes verifying that cleaning has been completed to standard, checking for missed areas, ensuring linens and amenities are properly placed, and confirming that every room is set according to company guidelines. Outdoor spaces, appliances, fixtures, and guest-facing features are also reviewed to guarantee they're functioning and presented correctly.

A key responsibility is managing supply levels. The coordinator tracks inventory for essentials and amenities, documents usage, and restocks items as needed. Accurate logs are required so the operations team can plan purchasing and maintain consistency across the portfolio.

Any cleanliness issues, property deficiencies, or maintenance concerns are recorded and reported through the established system. The coordinator communicates directly with housekeeping, maintenance personnel, and leadership so issues can be resolved quickly and consistently. Attention to detail and strong follow-through are essential.

The position requires extensive driving. A reliable vehicle, clean driving record, and comfort working independently in the field are mandatory. The coordinator must manage time well, prioritize multiple locations, and make quick, informed decisions on-site.

The Hospitality Field Coordinator plays a crucial role in maintaining high property standards and ensuring guests arrive to a home that's ready, polished, and exactly as promised.

Qualifications

Strong attention to detail for spotting cleanliness issues or missing items.

Reliable vehicle, valid license, and clean driving record.

Comfort working independently across multiple properties.

Background in hospitality, property management, or quality control helps.

Organized with the ability to track supplies and maintain clean records.

Clear communicator for coordinating with housekeeping and maintenance.

Able to lift light items during restocking or minor setup adjustments.

Basic tech skills for apps, checklists, and property systems.

Comfortable with fast-paced schedules and shifting priorities.

Professional, composed presence during property visits.