Sr. Project Coordinator

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at

The American Heart Association has an excellent opportunity for a Sr. Project Coordinator in our Mission Advancement department, working with our Transformational Philanthropy team.

This position is a home-based position.

Responsibilities

This individual will be responsible for managing day-to-day administration, including assisting with scheduling calls and meetings, managing conflict-free calendars and travel, managing projects, completing project assignments such as processing invoices and expenses, conducting donor/funder research, and ensuring data quality in our Salesforce Customer Relationship Management database for the team.

Primary responsibilities include:

• Schedules internal and external donor meetings with the highest level of professionalism and excellent communication,
• Provides project management for and assists with the preparation of grant proposal documents, budgets, reports, presentations, correspondence, or face-to-face meeting support materials
• Manages calendars, travel, and expenses for up to five team members
• Coordinates logistical details and materials for small donor gatherings and other cultivation efforts
• Serves as Salesforce CRM power user to monitor and provide reports and updates as needed, including ensuring data quality. This includes complete and accurate donor records, revenue review and recording, creating dashboards as needed and providing technical assistance to team members on how to access information. Serves as the data liaison with Mission Advancement operations
• Develops understanding and knowledge of Mission Advancement areas of business, the Association's Mission, and goals to ensure effectiveness in the role
• Participates in Mission Advancement team projects and initiatives as requested

Qualifications

• High School Diploma or Equivalent
• Minimum five (5) years of experience
• Experience providing administrative support, preferably for development teams, of three or more individuals
• Ability to initiate support and collaborate with all levels of staff, prospects, volunteers and donors
• Comprehensive ability to prepare written communications for a variety of audiences or individuals, including report formatting and visual aids
• Experience using donor relationship management software (e.g., Salesforce CRM), standard business technology applications including Microsoft Office and a demonstrated ability to learn new tech platforms

Preferred Experience:

• Bachelor's Degree
• Experience working with government grants, foundations,, and/or high net worth donors
• Experience in a non-profit, hospital, research or academic institution
• Understanding of the philanthropic environment
• Experience working with colleagues in remote locations and within different time zones

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary. That's why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association's national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association's 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.

This position not a match with your skills? Click here to see other opportunities.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities

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Default: Location : Location US-TX-Dallas

Posted Date 11 hours ago (10/7/2025 6:53 PM)

Requisition ID

Job Category Administrative Support

Position Type Full Time