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Budget Analyst
2 weeks ago
Position Information
Position Title
Budget Analyst
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Budget Analyst is responsible for providing complex professional analysis in the preparation and processing of budget documents in the Budget Office within the Office of Finance and Administration. The Budget Analyst reports to the Director of Budgeting, Planning, and Analysis.
Benefits
UIW has been identified year after year as one of the nation's Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more Please refer to the Human Resources webpagefor additional details on our benefits and eligibility.
Job Duties
Job Duty Name
Budget Duties
Description of Job Duties
- Assist in managing intricate financial models used by the university for organization-wide decision making.
- Compile and review annual budget requests from deans and vice presidents.
- Create financial reports and charts in developing, organizing, and implementing the annual budget by gathering data, preparing spreadsheets, and conducting basic financial analyses.
- In coordination with the budgeting team, ensure sufficient departmental budget exists and manage budget adjustment entries by utilizing the university's Banner ERP system.
- Conduct detailed month-end variance analyses and ad-hoc analyses as needed. Investigate key drivers and causes of material budget variances and communicate those drivers to the Director of Budgeting, Planning and Analysis.
- Assist with monitoring and analyzing all revenues and expenditures during the year to maintain budgetary controls, project variances, and correcting errors with budget revisions.
- Update and maintain various spreadsheets and pivot tables to include ledger activity, monthly checklist of accounts, and other budgetary related information;
- Maintain records of actual operating figures for comparison with the estimated budget;
- Prepare reports and estimate future financial needs.
- Defend budget recommendations with data and evidence-based analyses.
- Identify, research, and resolve budget discrepancies related to financials and personnel.
- Advise and assist university staff concerning budget-related inquiries.
- Assist in conducting budget training, special projects, and assignments.
- Work with departments and programs to process financial transactions with established parameters.
- Review deans' and vice presidents' budget proposals for completeness and accuracy.
- Organize and prioritize work in order to meet rigid schedules and budget timelines.
- Monitor assigned areas of the position control system and report results of staffing to identify variances; ensure compliance with the budget.
- Update the salary budget projection system to ensure proper funding for salaries and fringe benefits is included in the annual budget request.
- Maintain and update complex employee spreadsheets with information regarding employees, departments, salaries, titles, etc..
- Assist in preparing and sending out new hire letters for administrators, staff and faculty.
- Update and monitor positions and budget salaries in Banner.
- Assist in Salary Planner and prepare employment contracts and letters.
- Maintain effective working relationships with departments.
- Inform program managers and deans on the status and availability of funds.
- Perform other duties as assigned.
Qualifications
Knowledge Skills and Abilities
- Well-developed math skills to perform complex accounting and statistical computations.
- Strong skills in Microsoft Outlook and Word; highly proficient in Microsoft Excel to include pivot tables, VLOOKUP, and formulating spreadsheets, charts and graphs.
- Experience with analytical tools; excellent critical thinking skills.
- Excellent written and verbal communication skills.
- Ability to maintain strict confidentiality.
- Ability to work both independently and as part of a team.
- Excellent time management skills and the ability to prioritize assignments with attention to detail.
- Excellent customer service skills.
- Ability to effectively troubleshoot errors or exceptions.
- Ability to work effectively with individuals from diverse communities and cultures.
- Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.
Required Education
Bachelor's Degree in Accounting, Finance, or related field.
Required Work Experience
Three (3) years of professional financial and/or budgetary experience working with complex systems.
Preferred Qualifications
- Experience in Higher education
- Experience in Banner.
Required Certifications, Licenses or Registrations
N/A.
Work Hours
Mon-Fri 8am to 5pm. Typical schedule is 40 hours per week. Occasionally requires to work over the 40 hours per week.
Physical Demands
None specified.
Posting DetailsPosting Details
Posting Number
AS2015PO
Number of Vacancies
1
Job Type
Full Time
Job Category
Administrator (exempt)
Desired Start Date
11/03/2025
Position End Date (if temporary)
Reports to
Director of Budgeting, Planning & Analysis
Salary
$67,000 - $69,000 Annualized
Open Date
09/29/2025
Close Date
Open Until Filled
Yes
Special Instructions to Applicant
N/A.
EOE
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
Title IX
This position is considered a "Responsible Employee" under Title IX federal regulations and "Mandatory Reporter" under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
