Human Resources Specialist

You Belong Here

People's Credit Union is built on the belief that members and employees should feel a sense of belonging.  Based on our Core Values, we created that feeling by design to offer you a genuine sense of community where you are supported personally and professionally. 

If you work here, you belong here.

Your Values Align With Ours

We hire employees whose core values match our own.  We can train for competency, but if you're also genuine, trustworthy, earnest, empathetic, and resourceful, we want you on our team.

Your Voice Is Heard

Here, hierarchy doesn't drive impact - all voices are sought out, heard, and respected.  We are listeners, then doers.

Your Team Makes You Stronger

Independent work is expected, but collaboration with compassionate accountability makes us all stronger.  Working together, we all learn and grow.

Your Future Is Bright

We recognize that careers are not always straight lines.  Professional development is a shared responsibility.   We are committed to providing opportunities and resources to help you navigate your career paths and achieve your goals.  Let's work together to foster growth and development in our organization.

What we offer  

•    Health and dental benefits through Blue Cross Blue Shield, plus vision benefits through VSP

• k) and Roth plan with a competitive employer match 

•    Robust Wellness Program

•    Employee Recognition Program

•    Fun, food, and events

This position is responsible for the processing of the organization's biweekly payroll and ongoing HRIS systems maintenance.  In addition, this position offers administrative support for a wide variety of HR related tasks, including preparation of documents, reporting, and compliance of employee files.

Payroll Processing

• Coordinates and prepares biweekly payroll.  
• Ensures status changes and other payroll exceptions are recorded accurately.
• Assists employees with timekeeping and payroll issues, as needed. 
• Responsible for maintenance of confidential payroll logs, reports, and employee digital and paper files. 

HR Administration

• Tracks and updates employee files to record new hires, terminations, job transfers, promotions, I-9s, and NMLS registrations.
• Performs various functions within the primary HRIS system (ADP), including setup, data entry, information verification, system maintenance, and report generation.
• Performs frequent file audits to ensure all required employee documentation is collected and maintained in compliance with Federal and State laws. 
• Assists HR Operations Lead in verifying benefit enrollments.
• Assists HR Operations Lead with monthly reconciliations of house accounts.
• Compiles spreadsheets to track service awards, disciplinary actions, community service, paid time off, etc.
• Responsible for updating and formatting HR templates and department procedures.   Encouraged to recommend process improvements.

HR Systems

• In tandem with organizational updates and employee changes, updates data in compensation management system (Balanced Comp).
• Collaborates with Learning & Development to update data in learning management system (BAI), as needed.
• Collaborates with HR & Talent Lead to update data in performance management system (Cornerstone), as needed.
• Collaborates with HR Operations Lead to communicate personnel changes to other internal departments for timely updates to the full range of impacted credit union systems, using both formal ticketing system and informal means.
• Assists employees with access to HR-related platforms, as needed.

HR Compliance & Reporting 

• Completes various compliance, salary, and benefit related reports and surveys including, but not limited to, the Workers' Compensation Premium Audit.
• Responsible for gathering data for annual EEO-1, VETS-4212, VEVRAA, and Section 503 reporting. 
• Assists with audits and the gathering of requested material.
• Processes month-end reporting for distribution to applicable department Heads.
• Develops (or assists with) internal communications to obtain employee acknowledgement of updated policies, as needed.

Employee Experience

• Develops job opening announcements for external postings and internal notifications.
• Supports HR & Talent Lead and HR Operations Lead in employee orientation processes.
• Responsible for issuing/activating/deactivating of all key fobs. 
• Orders name badges and business cards for employees in public-facing positions.
• Maintains evacuation lists and emergency contact list.
• Orders floral arrangements and prepares other tokens of recognition for employee life events.
• Contributes to a positive team culture through day-to-day communications, whether to the entire team, or in response to individual queries.

Organizational Administrative Support

• Sorts and processes incoming and outgoing mail daily.  
• Organizes quarterly New Hire Breakfasts.
• Organizes quarterly 401(k) meetings.
• Coordinates (or assists in coordination of) blood drives and other community events.
• Other duties as assigned.

Initiative

Individuals effective at this competency are able to take effective action without being directed.   When they see a need or are given a goal, they take full ownership and act on it without waiting for someone to tell them what to do or how.  They seek out guidance when needed so they are able to achieve goals.  They make things happen.

Team Player

Individuals effective at this competency identify with the larger organizational team and their role within it.  They are willing and readily share resources, respond positively to requests from other parts of the organization, and support organizational goals.  They have empathy for others' roles and responsibilities and support all members of the organization.

Dependability & Reliability

Individuals effective at this competency understand the importance of consistently meeting commitments and quality of work.  They are able to be trusted to be on-time, prepared, and will make decisions that are aligned with the organization's purpose, values and goals.   They communicate when they cannot meet commitments and make plans to cover any commitments they are missing.

Learning Agility

Individuals effective at this competency are curious and are constantly seeking the "why" behind everything.  They enjoy obtaining new information and seek it out.  They can effectively apply new knowledge and inspire others to do the same.

Communicativeness

Individuals effective at this competency understand the importance of continued, relevant, and consistent information exchange.  They understand that communication is best through different channels and actively seek to provide information using the best medium.  They take responsibility for information and ensure that individuals have accurate and current information.  They take responsibility for ensuring that any communication is effectively received and that they close the loop on any communications that are unclear.

• High School Diploma or equivalent
• Zero to four years' experience in payroll practices and procedures (experience with ADP preferred)  
• Two to five years' experience performing administrative functions (experience within a Human Resources department preferred)
• Two to five years' experience in banking preferred, but not required
• Strong accuracy and attention to detail
• Excellent oral and written communication skills
• Experience in Windows, Microsoft Suite, and Human Resources software

Physical Requirements

• Perform primarily sedentary work with limited physical exertion. 
• Must be able to operate routine office equipment.
• Must be able to stand for long periods of time. 
• Must be able to routinely perform work on computer for an average of 6-8 hours per day. 
• Must be able to work additional hours whenever required or requested by management. 
• Must be capable of regular, reliable, and timely attendance.

Working Conditions

• Must be able to routinely perform work indoors in climate-controlled shared work area with minimal noise.
• Must be able to travel to offsite locations; maintain adequate transportation.

An Equal Opportunity Employer, including disability / veterans.