Operations Administrative Assistant

2 weeks ago

Montgomery, Alabama, United States Alabama State University Full time $50,000 - $57,352 per year

Salary

$50, $57,352.00 Annually

Location

Montgomery, AL

Job Type

Full-time Staff

Job Number

STF

Department

Buildings & Grounds

Opening Date

11/04/2025

Closing Date

11/13/2025 11:59 PM Central

Job Description

Alabama State University, Facilities Management and Operations, invites applications to fill the position of Operations Administrative Assistant. This position provides operational administrative support to the Vice President of facilities Management and Operations, and assists with the overall control of the office and compliance with university policies.

Duties and Responsibilities:

  • Greets visitors and callers, and answers their inquiries or directs them to the appropriate person
  • Manages incoming and outgoing correspondence and communications; drafts and maintain records and other documentation in official filing systems
  • Schedules appointments, manages the vice president's calendar and coordinates travel arrangements
  • Coordinates committee meetings, prepares agendas, and organizes actions items
  • Tracks, anticipates, and prepares for upcoming deadlines and events tht require the vice president's attention
  • Conducts research and gathers all necessary information for the vice president prior to meetings and events
  • Attends meetings to record minutes as needed, publishes minutes after approval
  • Assists in preparation of quarterly, annual and periodic reports related to the divisions mission and scope of services
  • Serves as liaison and point of contact for the office, including providing support to departments reporting to the Vice President of Facilities Management and Operations
  • Conducts new employee orientation, out processing, and Facilities Management and Operations systems and processes training for department staff
  • Identifies and recommends improvements for administrative procedures and/or make evaluation judgments in implementing changes as appropriate to administrative procedures
  • Assists in preparing requisitions in PeopleSoft as needed
  • Manages FM&O website to include project completion advertisement
  • Performs other duties as assigned
Minimum Qualifications

Bachelor's degree, Master degree preferred; 10 years of relevant administrative supervision experience in office setting are required.

Supplemental Information

EEOC STATEMENT:

It is the policy of Alabama State University to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

SUPPLEMENTAL INFORMATION:

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment.

All positions require the passing of a background check and some the passing of a drug screen.

  • Operations Administrator

    2 weeks ago

    Montgomery, Alabama, United States International Logistics Full time $40,000 - $60,000 per year

    About UsInternational Crating and Assembly Corporation (ICA) is a leading provider of industrial packaging and custom crating solutions serving the automotive, aerospace, medical, and manufacturing industries. With locations in Montgomery, AL, and Macon, GA, ICA is committed to delivering quality, reliability, and exceptional service to our customers across...

  • Administrative Assistant

    32 minutes ago

    Montgomery, Alabama, United States Troy University Full time

    The Administrative Assistant position in the Chief Operating Office on the Montgomery Campus is primarily responsible for providing administrative support to the Chief Operating Officer (COO) including: meeting and greeting students/faculty/staff/visitors, exercising discretion and judgement in determining the nature of their business and deciding...

  • Administrative Assistant

    2 weeks ago

    Montgomery, Alabama, United States Alabama Baptist Children's Homes and Family Ministries Full time $30,000 - $50,000 per year

    The Administrative Assistant will provide administrative support to the Foster Care Specialist in the Montgomery office. The Administrative Assistant will accomplish effective administration, which maximizes resources towards the goal of achieving the mission of ABCH.ESSENTIAL FUNCTIONSAnswer phones and direct phone calls to appropriate staff...

  • Operations Assistant

    2 weeks ago

    Montgomery, Alabama, United States Alabama State University Full time $39,000 - $47,541 per year

    Salary$39, $47,741.00 AnnuallyLocationMontgomery, ALJob TypeFull-time StaffJob NumberSTF DepartmentBuildings & GroundsOpening Date11/04/2025Closing Date11/13/2025 11:59 PM CentralJob DescriptionAlabama State University, Facilities Management and Operations, invites applications to fill the Operations Assistant position. This position will provide operational...

  • Administrative Assistant PRN

    7 days ago

    Montgomery, Alabama, United States Optum Full time

    Explore opportunities with FlexCare,part of the Optum family of businesses. At FlexCare, we are on a mission to provide exceptional IV therapy to patients with neurological, rheumatologic, gastroenterological and immunological disorders. Be part of a cutting-edge clinical environment where your expertise is valued, and your career growth is supported....

  • Senior Administrative Assistant

    1 week ago

    Montgomery, Alabama, United States City of Montgomery Full time

    Salary InformationCompensation plans are based on a multi-step progression system. The pay range reflects the entry level and maximum salary potential in the assigned pay grade. A starting salary may be negotiated and will be commensurate with education, training and experience in alignment with pay administration policies and the Montgomery Personnel Board...

  • Systems Administrator

    7 days ago

    Montgomery, Alabama, United States 180 Engineering Full time

    We are seeking a Systems Administrator for a 6 month C2H opportunity in Montgomery ALMonday - Friday 8am to 5pmManufacturing floor experience is preferredMust havesCandidates that have experience with building servers in Azure using Hyper-VMust have prior experience with server builds and server upgradesIntune for application deploymentBasic networking...

  • Systems Administrator

    1 day ago

    Montgomery, Alabama, United States Montgomery Full time

    Job SummaryJOB DESCRIPTION: SYSTEMS ADMINISTRATOR – TECHNOLOGY SUPPORT SERVICESMINIMUM QUALIFICATIONS:Associate's Degree or higher in Computer Science, Information Systems, or another computer related field.Experience and other qualifications commensurate to Associate's Degree will be considered.5+ yrs. experience in infrastructure/network environments...

  • Insurance Administrative Assistant

    1 day ago

    Montgomery, Alabama, United States PandoLogic Full time

    Job Title: Insurance Administrative Assistant ($15-$16 per hour)Location: MontgomeryJob Type: Full-timeShift: DayPay Range: $15-$16 per hourPosition OverviewWe are seeking a detail-oriented and proactive Insurance Administrative Assistant to support our team with administrative and insurance-related tasks. The ideal candidate will have prior experience in...

  • System Administrator II

    7 days ago

    Montgomery, Alabama, United States Abacus Technology Full time

    OverviewAbacus Technology is seeking a Systems Administrator to provide Windows server support for the Air Force Intranet Control (AFINC) III Support program at Maxwell AFB/Gunter Annex.  This is a full-time position.ResponsibilitiesDevelop backup and recovery plans, create/modify reports/processes/procedures, monitor system health, optimize system...