Project Manager

5 hours ago

Harrisburg, Pennsylvania, United States Pavone Group Full time

Job Type

Full-time

Description
LOCATION/WORK MODEL:
Hybrid– Harrisburg, PA | Philadelphia, PA

DEPARTMENT:
Operations

REPORTS TO:
VP of Operations

FLSA STATUS:
Exempt

EMPLOYMENT TYPE:
Full-Time

POSITION SUMMARY:
The Project Manager is responsible for leading the day-to-day execution of client projects from initiation through delivery, ensuring projects are scoped accurately, resourced effectively, and delivered on time, on budget, and at the highest quality. This role is critical in managing the intersection of creative ideas, strategic planning, and operational realities. This role partners closely with account management, creative, production, and strategy teams to ensure seamless alignment and execution.

Key Responsibilities
Scope of Work Development & Planning

  • Collaborate with the Account Strategy department to define project scopes, deliverables, timelines, and dependencies.
  • Lead the creation of detailed project plans and schedules aligned with client goals and agency capacity.
  • Ensure scope is clearly documented, communicated, and updated throughout the project lifecycle.
  • Track scope changes and manage the change order process when adjustments arise.

Budget Management

  • Own the day-to-day tracking of project budgets, project pacing, estimates, and resource allocations.
  • Collaborate with the finance and account teams to ensure accurate billing, forecasting, and margin management.
  • Proactively identify budget risks and recommend solutions to maintain financial health of projects.
  • Ensure time tracking compliance and reconcile actuals vs. planned hours.

Resource Planning & Coordination

  • Partnering with the other department leads to assigning talent appropriately across projects.
  • Monitor team bandwidth, timelines, and capacity—proactively addressing conflicts or bottlenecks.
  • Maintain weekly resourcing schedules and ensure clear communication of assignments and expectations.
  • Help forecast upcoming needs based on pipeline visibility and scope planning.

Project Execution & Delivery

  • Lead internal kickoffs, internal milestone check-ins, and internal status meetings with a focus on clarity and accountability. Document key decisions, next steps, and outcomes from meetings, ensuring they are uploaded into the project management system for full team visibility.
  • Maintain accurate project documentation and ensure transparency across teams.
  • Anticipate obstacles, manage risks, and drive problem-solving to keep momentum strong.
  • Ensure deliverables meet both agency standards and client expectations, on time and on budget.

Requirements

  • 3–6 years of project management experience in a creative, content, or production environment (agency or studio preferred).
  • Strong financial and operational acumen, with experience managing complex production budgets.
  • Skilled in developing and managing scopes, schedules, and resourcing for content production projects.
  • Exceptional organizational, communication, and collaboration skills across creative and production teams.
  • Calm under pressure, solution-oriented, and a team player with a passion for content creation.
  • Proficiency with project management tools (Workamajig, Asana, Trello, Smartsheet, , or similar).

Travel Requirements:
This position may require occasional travel (approx. 15%) for on-site client meetings, productions, and occasional shoots. All travel expenses will be covered per company policy, with advance notice provided.

Salary Description

$75,000-$90,000

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