Oncology Intake Coordinator

5 days ago

Fredericksburg, Virginia, United States Mary Washington Healthcare Full time
  • City/State: Fredericksburg, VA
  • Specialty: Physician Assistant
  • Schedule: Full-time
  • Job ID: R-16653

Start the day excited to make a difference…end the day knowing you did. Come join our team.

Rooted in our mission to deliver compassionate, patient-centered cancer care through timely access, innovation, and personalized treatment, the Oncology Intake Navigator serves as a critical gateway into our cancer program. This role ensures every new patient is welcomed with expertise, empathy, and efficiency. As the first clinical provider a patient encounters, the Intake Navigator facilitates a seamless transition into our multidisciplinary, disease site-specific care model.

Essential Functions & Responsibilities:

  • Serve as the first clinical point of contact for newly referred oncology patients, either in person or via telehealth within 48–72 hours of referral.
  • Perform a comprehensive clinical evaluation, including:
  • Full medical history, comorbid conditions, and relevant issues impacting cancer treatment.
  • Prior oncology-related treatments, including chemotherapy, radiation, surgeries, and associated pathology or operative reports.
  • Abstract and review all pertinent medical records and documentation with support from a designated medical assistant.
  • Generate a comprehensive intake summary, detailing patient history, treatment to date, and relevant comorbidities; distribute this to the site-specific oncology team.
  • Order appropriate initial labs or imaging based on NCCN guidelines to streamline diagnosis and care planning.
  • Initiate relevant referrals or consults ahead of the patient's multidisciplinary clinic appointment.
  • Administer a Supportive Needs Assessment and coordinate early referrals to services such as psycho-oncology, nutrition, palliative care, and others.
  • Work closely with site-specific navigation and oncology teams to ensure a cohesive and responsive care experience.
  • Provide timely communication to the referring physician regarding the patient's disposition, assessment findings, and initial treatment plan, reinforcing continuity and collaboration.
  • Ensure all documentation is thorough, timely, and HIPAA-compliant.

Additional Details:

  • Flexible patient intake: virtual or in-person appointments available based on scheduling needs
  • Medical assistant provided to assist with records abstraction and administrative support
  • Autonomy to order labs and diagnostic tests as appropriate to support clinical decision-making
  • Directly reports to the Oncology Service Line Director

Qualifications:

  • Virginia Nurse Practitioner License required
  • Virginia Physician Assistant License required.
  • AHA BLS Provider CPR required
  • Minimum 2 years of oncology experience (medical, surgical, or radiation)
  • Proficient in interpreting and applying NCCN guidelines
  • Exceptional clinical documentation skills, including the ability to synthesize medical data into clear summaries
  • Compassionate, team-oriented, and skilled in patient communication
  • Highly organized, with the ability to manage multiple referrals and maintain timely assessments

As an EOE/AA employer, the organization will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.

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Dorrie Steinberg

Manager, Provider Recruitment

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