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Receptionist/Sales Assistant

3 weeks ago

Arlington, Texas, United States Bethesda Gardens Arlington Full time

Sales & Reception Assistant – Full Time (Mon–Fri + Rotating Manager on Duty Weekends)

We're looking for a friendly, organized Sales & Reception Assistant to join our team In this role, you'll support the Executive Director with leasing apartments/residences, sharing information about our community's services and amenities, and helping coordinate a smooth move-in experience for new residents.

You'll also be the warm, welcoming first point of contact for residents, families, visitors, applicants, vendors, and team members — helping ensure everyone has a positive experience from the moment they walk through the door.

If you enjoy connecting with people, have great communication skills, and thrive in a team environment, we'd love to hear from you

Benefits Include:

  • Medical Insurance - HDHP or PPO (Full-time employees only)
  • Vision/Dental/Life Insurance (Full-time employees only)
  • Health Savings Account with Company Match (Full-time employees only)
  • Flexible Spending Account
  • Company matching 403(b) Plan
  • Paid Vacation
  • Personal, Sick and Holidays
  • Paid Volunteer Program
  • Total Care EAP (Employee Assistance Program)
  • Fitness Reimbursement Program
  • Wages on Demand
  • Performance based commission and bonuses

These benefits may be reduced depending on FT, PT, PRN or temporary job status. To receive certain benefits, eligible employees may be required to meet participation requirements and pay required premiums and other contributions.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Manages a multi-line telephone system by answering calls in a timely manner, relaying messages accurately and in a courteous, customer friendly manner.
  • Provides a positive first impression of the community to all customers.
  • Distributes and sends mail and faxes.
  • Assists managers in special projects and mailings as requested.
  • Assists Executive Director as needed.
  • Maintains monthly census budget goals.
  • Provide relationship sales and customer service philosophy to prospective residents and family members, and referral sources to obtain census budget goals.
  • Provides individualized sales tours for all interested guests.
  • Makes out-bound sales inquiry and follow-up calls and enters, tracks, and maintains sales inquiries in CRM system as needed.
  • Communicates daily with the Community Leadership Team regarding the sales process.
  • Coordinates all move-ins with Community Leadership Team.
  • Facilitates completion of move-in paperwork and submits to the Community Leadership Team prior to move-in.
  • Communicates with residents, families, visitors, and employees in a positive manner following our Core Values & Mission.
  • Maintains supply of all marketing materials including brochures and move-in binders.
  • Provides support for all marketing events as needed.
  • Ensures adequate daily coverage for meal service by communicating with the Culinary Services Director and/or Host/Hostess, to include taking resident orders for meals, providing drink refills according to residents' / guests' requests, assists with the cleaning, resetting and preparation of the dining room in-between mealtimes.
  • Maintains confidentiality of residents' personal information in and out of the community and protects and supports residents' rights.
  • Maintains a professional appearance and demeanor that encourages a positive, nurturing environment for the residents, families, vendors, and guests.
  • Performs other duties as assigned.

Managerial Breadth/Scope of Job

There is no direct supervisory responsibility. However, the Sales Assistant must work closely with other department leaders to ensure an easy transition of all move-ins and tour schedules.

Knowledge/Skills/Abilities

  • Proven organizational skills and strategic planning.
  • Excellent oral communication and interpersonal skills for meeting with potential residents, family members, physicians, social workers, discharge planners, employees, and managers.
  • Knowledge and use of Excel Spreadsheets, Microsoft Word, and Power Point.
  • Excellent written communication skills used in providing brochures and letters to prospects, referral sources, and other opportunities that may arise.
  • Must maintain a current driver's license and comply with all requirements of our Auto Policy.
  • Demonstrates a SERVANT heart and attitude by following our Mission Statement.
Education/Experience

Education: High School graduate or equivalent. College degree preferred.

Experience: Experience in senior living a plus.

Working Environment/Physical Requirements

Position may require driving to outside referral sources' offices during all seasons of the year. Ability to lift 10-pounds frequently. Position requires sitting, walking, and standing for long periods of time based on the activity being performed.

Bethesda Senior Living Communities reserves the right to pay a wage/salary that is lower or higher than the above posted compensation range.

Applications accepted on an ongoing basis until the position is filled.