Marketing Administrative Assistant

Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024 and 2025 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team

Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth.

We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match To fulfill our commitment to our employee's health and safety, Becker has committees – such as the Mental Health and Wellness Committee – that ensures our employee's individual health is always a priority.

We provide every incoming employee with individualized training to ensure that they are experts on Becker's use of above-industry-standard software and in their role.

We are seeking a highly organized and proactive Marketing Administrative Assistant to join the accounting team. The ideal candidate will excel in a professional and team-oriented environment. The role requires excellent communication skills, meticulous attention to detail, and the ability to thrive in a fast-paced environment.

Replies are given within 24 hours, so apply today for immediate consideration.

Duties/Responsibilities: General Marketing Responsibilities

• Plan and manage internal and external meetings, including coordinating dates/times, reserving conference rooms, and ensuring marketing materials are prepared and available for attendees.
• Liaise with vendors to order and maintain inventory of B&P branded collateral.
• Respond to inquiries from other offices regarding firm materials and collateral.
• Prepare marketing packages for client meetings, events, seminars, and other necessary purposes.
• Maintain the Marketing Department calendar in Outlook.

Marketing Collateral, Email Communications, and Social Media

• Create and distribute email campaigns and invitations using Vuture email marketing tool.
• Assist in developing client alerts, advisories, flyers, and other firm communications.
• Coordinate the scheduling and distribution of email and social media marketing communications.
• Support Zoom webinars, including setup and hosting as needed.

Event Support

• Organize and assist with event-specific tasks, including registration lists, name tags, invitations, and follow-ups for firm and firm-sponsored events.
• Ensure supplies, including giveaway items, signage, and branded collateral, are displayed at events.
• Provide onsite event support when necessary, assisting with logistics and coordination.

Client Relationship Management (CRM) Database & List Management

• Assist CRM administrator with updating and editing mailing lists as required.

Any and all other duties as may be required in support of Marketing Department functions, events or operations.

Required Skills/Abilities:

The ideal candidate for this position will be a proactive, client-focused individual who thrives in a fast-paced, dynamic environment. Must be able to handle multiple tasks simultaneously, think critically under pressure, and collaborate effectively with team members. Strong problem-solving abilities, organizational skills, and keen attention to detail are essential. A strong command of the English language, including excellent spelling and grammar, is essential. 

 Preferred Software Knowledge:

Proficiency in Microsoft Office Suite, Hootsuite, WordPress, and Zoom is required, while experience with Adobe Creative Suite is a plus. The role also requires the ability to quickly learn proprietary software and manage files and workflow efficiently.

 Education: Bachelor's Degree in Marketing or Communications required.

Equal Employment Opportunity

Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences.

We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives.

As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.