Registrar, School I, MS

THE SCHOOL BOARD OF MANATEE COUNTY

Local Title: REGISTRAR I, SCHOOL

State Title: Data Entry Operator, School

JOB DESCRIPTION

JOB GOAL:

To accurately record and maintain student records in accordance with District policies and procedures.

QUALIFICATIONS:

• High School Diploma or equivalent.

• Minimum of one (1) year of clerical or secretarial experience.

• A comparable amount of training and experience may be substituted for the minimum qualifications.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of office procedures, clerical skills and school operations. Knowledge of student registration and student record keeping. Ability to meet and deal effectively with parents, students, teachers, school personnel, and the general public. Ability to organize and prioritize. Ability to communicate effectively orally and in writing. Ability to use the computer and applications software.

REPORTS TO:

Principal

SUPERVISES:

N/A

PERFORMANCE RESPONSIBILITIES:

• Enter complete and accurate student information into the Student Information System.

• Perform all phases of student registration, scheduling, and student record keeping, including registering all new students, completing schedules, requesting records from previous school, making permanent record for each student, and other tasks related to registration and student record keeping.

• Maintain the Student Information System, including but limited to, student biographical changes, academic changes, instructor, records, and course information.

• Extract specific statistical information from the Student Information System as requested by administrators.

• Create or request reports using the Student Information System.

• Work closely with teachers to collect and submit student grades.

• Send requested students records in accordance with established policies and procedures.

• Examine information presented by parents for completeness and assist parents in locating resources to obtain required information, such as immunizations.

• Complete all schedule changes for students.

• Keep records of all new entries and withdrawals.

• Maintain student health records.

• Maintain official attendance records.

• Prepare all required reports and maintain all appropriate records.

• Type correspondence, reports, and other documents.

• Perform various clerical and secretarial functions as required.

• Ensure adherence to good safety standards.

• Maintain confidentiality regarding school/workplace matters.

• Meet and deal effectively with staff members, students, parents, administrators and other contact persons using tack and good judgment.

• Exhibit interpersonal skills to work as an effective team member.

• Model and maintain high ethical standards.

• Represent the District in a positive and professional manner.

• Demonstrate initiative in the performance of assigned responsibilities.

• Respond to inquiries and concerns in a timely manner.

• Keep supervisor informed of potential problems or unusual events.

• Follow federal and state laws as well as School Board policies, rules and regulations.

• Participate successfully in the training programs offered to increase skill and proficiency related to assignment.

• Perform other tasks consistent with the goals and objectives of this position.

PHYSICAL REQUIREMENTS:

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

TERMS OF EMPLOYMENT:

Salary and benefits shall be paid consistent with the District's approved compensation plan. Length of the work year and hours of employment shall be those established by the District.

EVALUATION:

Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel.

Board approved:

Revised: 07/08/2002, 05/22/2018, 07/10/2019 (Change of employment from 11-month to 12-month)

SALARY SCHEDULE: SUPPORT

PAYGRADE: 28

SHORT TITLE: SCA031

STATE JOB CODE: 73096

Approved Budgeted Hourly : $ $18.42