Billing Specialist

1 week ago

Washington, Washington, D.C., United States Merito Group Full time

Billing Specialist- Remote ($15-21/hr)

Immediate need for an Billing Specialist to join our team. The Billing Specialist will be a critical player in achieving efficient pre-sale, bookings, and financial operations across the organization. The role reports to the Manager, Billing and Collections.

Responsibilities

  • Track client invoicing preferences and build streamlined processes for the receipt, processing, and communication of invoicing information.
  • Work with accounting team to route invoicing requests, provide relevant information, and clarify request follow-ups.
  • Communicate request status, provide relevant information, and answer questions for internal and external requestors.
  • Monitor multiple billing inboxes, responding to clients in a timely manner
  • Recordkeeping
  • Enter relevant billing information and documentation into AdBook (revenue tracking system), NetSuite (ERP), and other program tracking platforms.
  • Assist in the setup, maintenance, and information transfer to and from various invoicing portals, like Ariba, Coupa, etc.
  • Work with internal and external stakeholders to complete, review, and approve billing documents and vendor forms.
  • Providing W9s and other vendor requested data
  • Maintain a repository of tools, resources, and templates that allow for an accurate and prompt billing and finance workflow on a daily, weekly and monthly basis. Examples include our training guides, information 'cheat sheets', and contact sheets when collaboration is required.
  • Work with accounting team to establish timelines for monthly close process milestones.
  • Create Adbook reports to be used by and to gather delivery feedback from various internal teams.
  • Fill out billing information for all active programs within a given month.
  • Reconcile Adbook data for select programs/clients to ensure billable totals and delivered totals are correct.

Qualifications

  • Bachelor's degree in a related field with minimum
  • 1-2 years work or internship experience
  • Strong organizational habits, attention to detail, clear communication, eagerness to learn, and a strong work ethic
  • An engaged learner, critical thinker and acute listener
  • Microsoft Excel proficiency, Netsuite experience required.

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