City Clerk

Job Overview

CITY CLERK

GENERAL GOVERNMENT

_ The City of Holmes Beach invites you to join our family. We are a small beach community municipality on Florida's west coast. We strive to serve our residents, businesses and visitors in an efficient and cost-effective manner to enhance the quality of life in our community. In addition to our ideal location near beautiful white sand beaches, we offer competitive salaries and a comprehensive array of benefits, pension, gym membership, and opportunities for professional or technical development Come join our dedicated team and be a part of a fast-paced, customer service focused local government that makes a difference every day._

ESSENTIAL FUNCTION:

The City Clerk is entrusted with numerous and diverse administrative and statutory duties and responsibilities. The City Clerk is the custodian of all City records. All public records requests for all City departments shall be routed through the City Clerk.

CLASSIFICATION: The position of City Clerk is considered an exempt position as defined by the Fair Labor Standards Act.

REPORTS TO:

The City Clerk reports directly to the Mayor. The City Clerk's position is established by City Charter.

SUPERVISES:

The City Clerk supervises the Deputy Clerk/Records Manager and the Administrative Assistant.

CITY EXPECTATIONS:

All employees are required to report to City Hall for duty in response to a disaster or emergency when activated (before, during, and after a disaster or emergency) as a condition of employment. Disaster Essential (DE) activation assignments may occur before, during, and after a disaster or emergency. Assignments are allocated based on operational needs during a disaster or emergency period and are subject to change at any time. Failure to respond when called upon or failure to report for duty may result in disciplinary action, up to and including, dismissal from employment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities may include, but are not limited to, the following:

Customer Service:

· Maintains excellent public relations

· Answers telephones, appropriately directs calls, and greets the general public

Scope of Work/Responsibilities:

· Serves as clerk to the City commission and Planning Commission and records all their official actions. Serves as backup to all other boards and committees as needed.

· Coordinates agendas, materials, writes and distributes minutes of all the City commission and Planning Commission

· Maintains and forwards all ordinances to Municipal Code Corporation for codification

· Serves as liaison between city government and the public

· Maintains all litigation records and claims and coordinates insurance claims with the Florida Municipal Insurance Trust

· Directs complaints, correspondence, and inquiries for action to various departments

· Serves as the city's election official and coordinates with the Manatee County Supervisor of Elections

· Processes, records, files, and advertises ordinances and notices

· In coordination with the City Treasurer, the Clerk advertises and records the city budget

· Places legal advertising for the City of Holmes Beach

· Maintains custody of the City seal and certifies as set forth in State Statutes and attests all official documents

· Official records custodian for the City and oversees the records management program

· Assists with the City website and the website calendar

· Administers the Oath of Office and communicates initial Sunshine training for all new employees, boards, Commission, and committee members

· Prepares proclamations and certificates of appreciation and recognition

· Maintains Commission and board member information with the State of Florida Commission on Ethics

· Oversees public records requests for the City

· Assists and oversees the issuance of all commercial and home-based business tax receipts, City boat dock rentals, and parking permits

· Backfills the Deputy City Clerk/Records Manager as required

· Oversees issuance of film permits

· Performs all other duties, as prescribed by law, City charter, ordinance or resolution of the Commission or by direction of the Mayor

· Performs such other fiscal services by direction of the Mayor in accordance with law, the charter, ordinance, or resolution of the Commission

· Assists Mayor and Treasurer with budget preparations for the City Clerk's office

· May be required to report to City Hall in the event of an emergency

· Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice

JOB REQUIREMENTS AND QUALIFICATIONS:

Skills:

· Must be computer literate and able to adapt software and systems changes as they are needed

· Must be proficient at understanding organizational behavior

· Must have a working knowledge of business operations, office procedures, and office equipment

· Must possess strong planning skills

· Must be highly organized and able to multi-task

· Must possess excellent communication skills

· Must be able to work with a variety of people in a collaborative manner

Special Requirements:

· Hours may vary according to city meetings and often requires late nights and compensatory time

Physical Requirements:

· Daily routine requires average body strength for agility in reaching, stooping, bending, lifting and carrying

Other Requirements:

· Must hold a valid Florida driver's license

Educational Qualifications:

· At least an associate degree in business from an accredited community college and designation as a Certified or Master Municipal Clerk

· A consistent record of continuing education and certification in municipal government

· Proficiency with Microsoft Office products, computer systems, hardware, and ability to become proficient with proprietary software

· Ability to obtain Notary Public licensure

· Membership and participation in associations related to records management, Florida Association of City Clerks and the International Institute of Municipal Clerks

· FEMA courses IS-100.C, IS-200.C, IS-700.B, IS-703.B, IS-706, IS-800.D, ICS-300, and ICS-400 to be provided by the City

Hourly rate $43 - $53 commensurate with experience.

The City of Holmes Beach is an equal opportunity employer

Job Type: Full-time

Pay: $ $53.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Application Question(s):

• Must be open to reference checks

Education:

• Associate (Required)

Experience:

• Municipal government : 5 years (Required)

License/Certification:

• Certified or Master Municipal Clerk designation (Required)

Work Location: In person